Administration Officer - Caboolture State High School

Queensland Government; Moreton Bay; On-site; AUD 60,000 - 76,000; Full time

Job summary

Caboolture State High School in Queensland is seeking an Administration Officer to deliver professional front-counter, telephone and administrative services to students, parents, staff and the wider school community.

You will coordinate bus bookings, manage deliveries and records, support enrolments, maintain key registers, and assist the Business Managers and WHS team to ensure smooth daily operations. Experience in a Queensland state school and familiarity with OneSchool/IDAttend are valued.

Qualifications

• Proven school administration experience in a Queensland state school.
• Experience with administrative systems (OneSchool, IDAttend) and digital workflows.
• Strong organisation skills with ability to manage priorities and meet deadlines.
• Professional communication with students, parents, staff and external stakeholders.
• Understanding of confidentiality and escalation pathways.

Responsibilities

• Provide professional front-counter, telephone and admin services to school community.
• Coordinate school bus bookings, driver docs and bus registers.
• Receive, check and process deliveries per purchasing procedures.
• Maintain school-wide key/access registers and allocations.
• Audit non-teaching staff timesheets and follow up discrepancies.
• Assist enrolment administration during peak periods and record maintenance.
• Provide admin support to Business Managers and WHS team.
• Support daily administration office operations and service continuity.

Skills

Front-counter service

Systems knowledge

Organisational skills

Customer service

Initiative

Teamwork

Professional judgement

Job description

This temporary vacancy is open to Expressions of Interest and any extensions to this appointment will not exceed 12 months.About us:Located between the stunning Glasshouse Mountains and the beautiful Moreton Bay coastline, Caboolture State High School is a vibrant and inclusive learning community with a strong tradition of academic excellence and innovation. Our school offers a diverse range of learning opportunities, including a unique on-site Agriculture Farm, preparing students to thrive in an increasingly connected world. We are proud of our welcoming culture, dedicated staff and commitment to supporting every student to achieve their full potential. Together, we foster resilience, compassion, global citizenship and a passion for lifelong learning.Your opportunity:As the Administration Officer, your responsibilities include but not limited to:Provide professional and responsive front-counter, telephone and administrative services to students, parents, staff and the wider school community.Coordinate school bus bookings, driver documentation and school vehicle registers, ensuring accurate records and timely follow-up.Receive, check and process school deliveries in accordance with established purchasing and financial procedures.Maintain whole-school key and access registers, coordinating approved allocations, returns and associated records.Undertake routine auditing of non-teaching staff timesheets, identifying discrepancies and following up on outstanding information.Assist with enrolment administration, including documentation, routine processing and record maintenance during peak periods.Provide allocated administrative support to Business Managers and the Workplace Health and Safety team.Contribute to the effective daily operation of the Administration Office, including shared counter responsibilities and service continuity.About you:The ideal applicant will demonstrate:School administration experience: Previous experience working within a Queensland state school, with an understanding of school administration processes, operational requirements and Department of Education procedures.Systems knowledge: Experience using OneSchool, IDAttend and other Department of Education administrative systems, with the ability to maintain accurate records and efficiently navigate digital workflows.Strong organisational skills: The ability to manage competing priorities, meet deadlines, maintain accurate documentation and independently coordinate allocated operational responsibilities.Customer service excellence: Confidence communicating with students, parents, staff and external stakeholders in a professional, respectful and responsive manner.Initiative and accountability: A proactive approach to identifying outstanding actions, following established processes and ensuring tasks are completed accurately and efficiently.Teamwork and flexibility: A collaborative approach to shared administration responsibilities and the ability to adapt to changing priorities within a busy secondary school.Professional judgement: An understanding of confidentiality, information management, appropriate escalation pathways and the importance of working within established delegations and procedures.Why join our team?This position offers an opportunity for an experienced school administration professional to apply and further develop their skills across a diverse range of whole-school operational responsibilities.You will work within a collaborative Administration Team, contributing to the efficient operation of Caboolture State High School and providing important support to our students, staff and school community.Interested? To Apply:Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)Attach a 1-page written statement in response to the attached role description.Attach evidence of the mandatory requirements outlined in the attached role descriptionWe welcome all applicants to share any support needed to ensure our recruitment process is inclusive.Applicants need to be a current Queensland Government employee to be eligible to apply.This work is licensed under a Creative Commons Attribution 3.0 Australia License.