Administration Officer - Whitfield State School

Queensland Government; Cairns Regional; On-site; AUD 60,000 - 75,000; Full time

Job summary

Whitfield State School in Cairns, Queensland, is seeking an Administration Officer to support daily operations in the front-office and HR-related tasks.

Duties include managing teacher absences, relief rosters, entering leave in MyHR, coordinating timetables, handling correspondence, and providing first-line assistance to staff and families.

Qualifications

• Admin coordination
• Front-office support
• MyHR system familiarity
• Staff liaison

Responsibilities

• Manage daily teacher absences and replacements
• Manage non-contact time and staff leave in MyHR
• Assist staff on employment conditions, pay, leave, MyHR and contracts
• Coordinate timetables and rosters for staff and aides
• Prepare and distribute communications and correspondence
• Attend to reception and general admin tasks
• Support with ID Attend and other school admin systems

Job description

About us:Whitfield State School is a highly regarded school in the Cairns area. The school is set on a large site with ovals, beautiful gardens and a tropical rainforest plot. Close to both tropical rainforest tablelands and the Great Barrier Reef, our families and students reside close to some of Australia's most beautiful natural environments. Whitfield State School has modern facilities and is well resourced for play and learning. International student enrolments and visits by school study groups from overseas add to a rich learning environment. Our school motto Each Striving for the Peak underpins our belief that every student has the potential to succeed. Our school provides a strong primary education, successfully transitions students to high school and supports high achieving students to excel.Your opportunity:Duties include, but are not limited to:Management of daily teacher absences and replacement through TRACERManagement of non-contact timeApply staff leave in MyHRProvide assistance and advice to staff on employment conditions, pay, leave, MyHR and contractsConsult with the Business Manager, Principal & Deputy Principals on a regular basis in relation to Human Resource data, policies and enquiriesCoordinate the Teacher Aide Timetables with Head of DepartmentCoordinate the Playground duty roster with the Deputy PrincipalManage and monitor ADO and timesheet system for support staffEnter and endorse weekly casual claims Management and maintenance of the TLM Fingerprint systemManage, monitor and create fortnightly timesheetsPrepare and distribute communication from the school including letters and excursion permission notes.Back up the Events Coordinator with communication of posts on Facebook and distribute the event flyersRecord leave and late passes through ID AttendAssist students and parents with enquiriesProvide first aid assistance to studentsAdminister MedicationManage students@ inboxCreate Excursion lists in ID Attend with attendee namesManage ID Attend databaseManage school archivingUpdate Student information in OneSchoolAccounts receivable receiptingAttend to reception counterAssist with answering and redirecting calls from receptionMaintain the Key RegisterManage admin@ inboxUpdate school procedures for administrative tasksOther suitable duties, consistent with the duties and responsibilities of the position as directed by the supervisor or nominated delegate.Important note; this job is required to start between 6:30/7:00am to manage daily staff absences and teacher replacements.Please refer to the Role Description for a full list of responsibilities.Interested? To Apply:Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)Attach a 1-page written statement in response to the attached role description.Attach evidence of the mandatory requirements outlined in the attached role description.We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.Applications from recruitment agencies will not be accepted.This work is licensed under a Creative Commons Attribution 3.0 Australia License.