Administration Officer - Buderim Private Emergency Centre

The Engaged Space; Sunshine Coast Regional; On-site; AUD 34,000 - 44,000; Part time

Job summary

Care 24-7 is recruiting an Administration Officer for the Buderim Private Emergency Centre. The role involves first contact with patients, clerical accuracy and delivering efficient administrative support in a high-demand emergency setting.

You will handle billing, data entry, and communications while supporting the team across a 24/7 roster. Casual position with 1–2 shifts per week, including early, midday, evening and overnight blocks, and occasional cover for sick or annual leave.

Qualifications

• Well-developed clerical skills integrated with highly developed interpersonal skills.
• Demonstrated computer literacy with accurate and proficient keyboard skills.
• High level of proficiency in MS Word and Outlook.
• Preferably experience with a computerised patient management system.
• Sound working knowledge of medical terminology.

Responsibilities

• Monitor telephone calls and attend to all visitor enquiries and refer them to professional staff as appropriate.
• Coordinate, collect and distribute case notes, reports, faxes and other relevant information for the department and hospital.
• Supply, coordinate and monitor the complete administrative service to the emergency centre and the hospital.
• Collect relevant data and maintain integrity and confidentiality of information.
• Ensure the effective day to day operation of the reception area by maintaining resources.
• Update patient management information into MedTech.
• Manage patient billing and accounts accurately and consistently.
• Explain the Informed Financial Consent and billing policies.
• Process credit card and EFTPOS payments.
• Cover sick leave and annual leave as required.

Skills

Clerical skills

Interpersonal skills

Computer literacy

MS Word

Outlook

Tools

Medtech

Cerner

Job description

Administration Officer - Buderim Private Emergency Centre

Care 24-7 provides the highest quality 24/7 Emergency Care in Australia with a continual focus on excellence. We pride ourselves on providing health care services to our local communities in a caring environment within high standard Emergency Departments. The Buderim Private Emergency Centre is staffed by highly trained and experienced emergency physicians and a team of professional emergency nurses. We provide minimal wait times for presenting patients and have direct access to a wide range of tests, specialists and treatments. The Buderim Private Emergency Centre is the only 24/7 Private Emergency Department on the Sunshine Coast.

About the role

This position reports to the Business Manager and is responsible for providing excellent customer service, clerical accuracy and efficiency within the Emergency Centre and assists in achieving the goals of the Emergency Centre and the broader hospital. As an experienced Medical Receptionist or Customer Service professional, you will have a proven ability to work with empathy, a diverse range of people, display a courteous/polite manner and express a genuine willingness to help patients, staff, Queensland Ambulance Service members, relatives and the general public. You will be the first point of contact for all patients and other health professionals so a high level of maturity is required.

We are recruiting for a casual for 1-2 shifts a week including morning (7am-3pm) mid(11am-7pm) evening (3pm-11pm) and overnight ( 11pm - 7am) shifts. You will also be required to cover team sick leave and annual leave.

Key responsibilities

Monitor telephone calls and attend to all visitor enquiries and where appropriate refer them to professional staff and other relevant departments

Coordinate, collect and distribute case notes, reports, faxes and other relevant information for the department and hospital

Supply, coordinate and monitor the complete administrative service to the emergency centre and the hospital in general

Collect relevant data, pre-empt and correct any variables or idiosyncrasies that may occur so that integrity and confidentiality is ensured

Ensure the effective day to day operation of the reception area by maintaining available and operational administrative resources

Update information on patient management into MedTech

Manage patient billing and accounts accurately and consistently

Accurately bill patients for the services as noted by the doctors

Provide explanation of the Informed Financial Consent and billing policies

Process credit card and EFTPOS payments

About you

Well-developed clerical skills integrated with highly developed interpersonal skills

Demonstrated computer literacy with accurate and proficient keyboard skills

High level of competency in MS Word and Outlook

Preferably you will have experience using a computerised patient management system

Preferably you will have a sound working knowledge of medical terminology

Ability to plan and establish work priorities with a high level of attention to detail

Maintain patient and doctor confidentiality

Effective telephone and communication skills

Preferably you will have experience with Medtech and/or Cerner software systems

Availability over all seven days of the week for a 24-hour roster day, evening and overnight shifts for short notice sick leave along with some flexibility to cover staff annual leave.