Part Time Admin Officer - Emergency Department

HealthcareLink Pty Ltd.; Sydney; On-site; AUD 34,000 - 48,000; Part time

Benefits offered by this job

Fitness Passport

Discounted onsite parking

Employee Assistance Program

Leave options

Salary packaging

Novated vehicle leasing

National discounts program

Job summary

HealthcareLink Pty Ltd. is seeking a part-time Medical Receptionist for a Sydney private hospital.

You will be the first point of contact in the Emergency Department, registering patients, welcoming visitors, confirming Medicare eligibility and directing them to the correct clinical areas. The role requires flexibility to work a rotating roster across all hours, with strong IT skills (Microsoft Office and WebPAS) and a commitment to confidentiality and teamwork.

Qualifications

• Certificate III in Health Administration or at least two years of experience in a similar healthcare setting.
• Proficiency in IT systems, specifically Microsoft Office and inpatient management databases such as WebPAS.
• Understanding of medical terminology.
• Excellent interpersonal skills and ability to multitask.

Responsibilities

• Register all patients presenting to the Emergency Department efficiently and effectively.
• Welcome patients and visitors, confirm Medicare eligibility, and direct to appropriate clinical areas.
• Work a rotating roster covering all hours and days of the week.
• Maintain a professional reception environment and support the Patient Liaison and Admission teams.
• Ensure patient data confidentiality and accuracy.

Skills

Interpersonal skills

Multitasking

Autonomous work

Attention to detail

Fluency in English

Education

Certificate III in Health Administration

Tools

Microsoft Office

WebPAS

Job description

Sydney based private hospital. The primary function of this part-time role is to ensure the efficient and effective registration of all patients presenting to the Emergency Department. As the first point of contact, the officer is responsible for welcoming patients and visitors, confirming Medicare eligibility, and directing individuals to the appropriate clinical areas. Because the Emergency Department provides a 24/7 service, the position requires the flexibility to work a rotating roster covering all hours and days of the week. Key responsibilities include maintaining a professional reception environment, supporting the Patient Liaison and Admission teams, and ensuring that all patient data is handled with the highest level of confidentiality and accuracy.

Ideal candidates will possess a Certificate III in Health Administration or at least two years of experience in a similar healthcare setting. Proficiency in IT systems, specifically Microsoft Office and inpatient management databases such as WebPAS, is highly regarded, along with an understanding of medical terminology. The role demands exceptional interpersonal skills, an aptitude for multitasking, and a demonstrated ability to work both autonomously and as part of a collaborative team. Fluency in English and a strong attention to detail are essential for communicating effectively with diverse stakeholders and ensuring seamless administrative operations.

Beyond professional development, this position offers a variety of lifestyle and wellness benefits designed to support a healthy work-life balance. Employees enjoy access to fitness programs via Fitness Passport, discounted onsite parking, and holistic support through an Employee Assistance Program. Additional perks include various leave options, salary packaging, novated vehicle leasing, and a rewards program with national discounts for travel and banking. Prospective applicants should note that appointment is subject to a current National Police Check, a NSW Working with Children Check, and proof of immunity to specified infectious diseases.