Administration Officer

Company; Wellington; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

2w/2w roster

FIFO from any major East Coast City

Long term project 18-24 months

ASAP Start

Job summary

Aurora is seeking an experienced Onsite Project Administrator to join our project team on a 2 weeks on / 2 weeks off roster for a two-year construction project. You will coordinate day-to-day site administration, personnel onboarding, and information flow with site leadership and contractors.

Key duties include coordinating workforce mobilisation, maintaining registers, assisting cost tracking and reporting, and producing weekly project reports. FIFO from the East Coast is available.

Qualifications

• Experience in project administration, preferably in a construction FIFO environment.
• Strong organisational and time-management skills.
• Excellent communication and interpersonal skills.
• Intermediate to Advanced Excel proficiency.
• Knowledge of software such as Procore, Employment Hero, SharePoint & ApprovalMax.

Responsibilities

• Coordinate workforce mobilisation and demobilisation.
• Arrange site accommodation, travel, and roster schedules.
• Maintain workforce and visitor registers.
• Assist with onboarding and induction administration for new personnel.
• Support workforce compliance requirements and documentation.
• Maintain subcontractor and supplier records.
• Assist with project cost tracking and reporting.
• Compile weekly and monthly project reports.
• Update project trackers, dashboards, and databases.
• Provide day-to-day administrative support to the Project Manager and site leadership team.

Skills

Project administration

Organisation & time-management

Communication & interpersonal skills

Excel proficiency

Procore

SharePoint

Employment Hero

ApprovalMax

Tools

Procore

Employment Hero

SharePoint

ApprovalMax

Job description

Project Administrator

2820 Wellington Aurora ARC Wind Pty

We are seeking an experienced Onsite Project Administrator to join our project team on a 2 weeks on / 2 weeks off roster for the duration of this two-year construction project. Working closely with site leadership, contractors, and project stakeholders, you will be responsible for ensuring the smooth day-to-day administration and coordination of site operations.

Responsibilities

• Coordinate workforce mobilisation and demobilisation.
• Arrange site accommodation, travel, and roster schedules.
• Maintain workforce and visitor registers.
• Assist with onboarding and induction administration for new personnel.
• Support workforce compliance requirements and documentation.
• Maintain subcontractor and supplier records.
• Assist with project cost tracking and reporting.
• Compile weekly and monthly project reports.
• Update project trackers, dashboards, and databases.
• Provide day-to-day administrative support to the Project Manager and site leadership team.

Qualifications:

• Experience in project administration, preferably in a construction FIFO environment
• Strong organisational and time-management skills
• Excellent communication and interpersonal skills
• Intermediate to Advanced Excel proficiency
• Knowledge of other relevant software such as Procore, Employment Hero, SharePoint & ApprovalMax

What’s in it for You

• 2w/2w roster, Monday to Saturday, 10hrs per day
• FIFO from any major East Coast City
• Long term project offering 18-24 months’ work
• ASAP Start

We are Aurora.

We are passionate about driving the energy transition forward. Our team combines decades of experience in maximising the lifespan and returns of energy assets. Aurora is an international, multi-disciplinary services company, which delivers a wide range of services spanning the construction, maintenance, and decommissioning phases of all energy assets. Aurora’s culture is focused on safety, delivery and skills development – By combining technology, expertise and training we deliver safe, service-focused solutions to our clients. In Australia we have a strong pipeline of construction projects to deliver to our major clients