Senior Project Administrator - Renewable Energy

Multicultural Consulting Services Pty; Ravenswood; On-site; AUD 60,000 - 78,000; Full time

Job summary

Multicultural Consulting Services Pty is seeking an organised site administrator to support a solar and battery construction project near Woodstock. The role involves mobilising personnel, maintaining financial records and project documents, and providing daily administrative support to the site team.

You will coordinate travel, inductions, supplier communications and ensure smooth month-end processes while building relationships across disciplines and contributing to process improvements.

Qualifications

• Experience in project or site administration in construction or infrastructure settings.
• Intermediate to advanced Microsoft Office proficiency is required.
• Mobilisation, financial administration and document management experience.
• Accurate record keeping with strong organisational skills and ability to manage priorities.
• Clear communication, professional integrity and a collaborative approach.

Responsibilities

• Organise travel, accommodation, inductions and training for personnel.
• Coordinate purchase orders, invoices, timesheets and month-end admin with reliable records.
• Maintain registers, project documents and reports to meet client, company and audit requirements.
• Provide daily admin support to the site team and liaise with suppliers/subcontractors.
• Foster relationships across project disciplines and help improve admin processes.

Skills

Project/site administration

MS Office proficiency

Record keeping

Communication

Supplier coordination

Tools

Microsoft Office

Job description

About The Employer

Our client is an engineering and construction business working across transport, defence and major infrastructure. It combines project delivery expertise with a focus on collaboration, technical improvement and sustainable outcomes.

The Opportunity

Keep the administration of a solar and battery construction project running smoothly near Woodstock. This site-based opportunity suits someone living locally or within commuting distance who can support a busy delivery team and keep people, records and financial processes organised.

Your Responsibilities

• Organise travel, accommodation, inductions and training so employees and contractors can mobilise efficiently.
• Coordinate purchase orders, invoices, timesheets and month-end administration, maintaining reliable financial records.
• Maintain registers, project documents and reports that meet client, company and audit requirements.
• Provide daily administrative support to the site team and resolve practical issues with suppliers and subcontractors.
• Build effective relationships across project disciplines and help improve day-to-day administrative processes.

RequirementsSkills, Education And Requirements

• Experience in project or site administration in construction, infrastructure, renewables, mining or a comparable setting.
• Confident use of Microsoft Office at intermediate to advanced level.
• Practical experience with mobilisation, financial administration and document management.
• Accurate record keeping, strong organisation and the ability to manage several priorities.
• Clear communication, professional integrity and a collaborative approach.

Benefits Why Join?

• Remuneration aligned with market conditions, experience and contribution.
• Opportunities to develop across transport, defence and renewable energy projects.
• Ongoing professional learning and pathways into future leadership roles.
• Parental leave provisions that accommodate different family needs.
• Flexible arrangements may be discussed according to the position and project requirements.

Applications from diverse backgrounds are welcomed.