Administration Officer

Stowe Australia; Taree, Port Macquarie; On-site; AUD 65,000 - 82,000; Full time

Benefits offered by this job

Flexible working arrangements

Competitive remuneration

Industry-leading tools and technology

Supportive, high-performing team

Learning and development opportunities

Promotion from within

Employee rewards and discounts

Employee Assistance Program

Fitness Passport

Job summary

Stowe Australia is seeking experienced Administration Officers to join our team in Taree or Port Macquarie. You will provide administrative support to office and site management, manage filing, data entry, and document control, and assist in reports, presentations, and correspondence.

The role requires advanced MS Office skills (Word/Excel), strong organisation, and proactive problem-solving. Knowledge of SOPA and construction contracts, plus familiarity with Pronto or SIMPRO, are advantageous.

Qualifications

• Proven experience as an Administration Officer or similar role.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Meticulous attention to detail and accuracy in all tasks.
• Ability to work both independently and collaboratively in a team environment.
• Proactive problem-solving attitude.
• Understanding of SOPA (Security of Payment Act) and experience with commercial construction contracts.
• Knowledge of Pronto and SIMPRO systems is advantageous.

Responsibilities

• Providing efficient administrative support to the office and site management teams.
• Managing general office duties such as filing, data entry, and document management.
• Assisting in the preparation of reports, presentations, and correspondence.
• Overseeing accounting and financial functions, involving purchase order entry, invoicing, expense tracking, and reconciliation.
• Ensuring smooth communication and transactions with our team, clients and suppliers.
• Maintaining an organised inventory of office supplies and equipment.
• Offering support to project and service teams with documentation and coordination tasks.

Skills

MS Office proficiency

Organisational skills

Communication skills

Attention to detail

Teamwork

Tools

Pronto

SIMPRO

Job description

Stowe is currently seeking experienced Administration Officers to join our team, based in either our Taree or Port Macquarie offices.

This role is ideal for a highly organised and enthusiastic individual with advanced proficiency in MS Office, particularly Word and Excel. Your responsibilities will encompass a variety of tasks, including:

• Providing efficient administrative support to the office and site management teams
• Managing general office duties such as filing, data entry, and document management
• Assisting in the preparation of reports, presentations, and correspondence
• Overseeing accounting and financial functions, involving purchase order entry, invoicing, expense tracking, and reconciliation
• Ensuring smooth communication and transactions with our team, clients and suppliers
• Maintaining an organised inventory of office supplies and equipment
• Offering support to project and service teams with documentation and coordination tasks

About You

Successful applicants must:

• Proven experience as an Administration Officer or similar role
• Strong organisational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Meticulous attention to detail and accuracy in all tasks
• Ability to work both independently and collaboratively in a team environment
• Proactive problem-solving attitude
• Understanding of SOPA (Security of Payment Act) and experience with commercial construction contracts
• Knowledge of Pronto and SIMPRO systems is advantageous

What we offer

• Attractive remuneration based on qualifications and/or experience
• Flexible working arrangements
• Access to industry-leading tools and technology
• A supportive, high-performing team culture that values quality, safety, and integrity
• Learning and development opportunities, including leadership programs.
• Career training, opportunities and promotion from within the organisation.
• Employee rewards and discounts platform.
• Employee Assistance Program (EAP).
• Fitness Passport access for employees and their immediate families.