Administration Officer

Advanced Precast (Aust); Sydney; On-site; AUD 32,000 - 52,000; Part time

Job summary

Advanced Precast is seeking an organised Administration Officer to join the Operations team at Wetherill Park. This permanent part-time role runs 9:30am to 2:30pm, Monday to Friday, offering school-friendly hours within a varied admin position supporting purchasing, QA, estimating and technical documentation.

Applicants with experience in manufacturing or procurement, strong MS Office skills, and the ability to manage multiple tasks will excel.

Qualifications

• Previous administration experience, ideally within manufacturing/procurement/operations.
• Experience with purchase orders, supplier follow-up, and general business administration.
• Strong attention to detail and confidence working with records and documentation.
• Good Microsoft Office skills, particularly Outlook, Word and Excel.

Responsibilities

• Following up outstanding purchase orders, supplier ETAs, delivery dockets and POD documentation.
• Providing administrative support for QA activities and maintaining accurate records.
• Assisting estimating team with document preparation, data entry and information collation.
• Preparing and collating drawings, erection procedures and other technical documentation.
• Supporting factory, site and operations teams with day-to-day administrative tasks.
• Maintaining accurate records and business information.
• Following up routine supplier, invoice and documentation matters.
• Providing general administrative support across the Operations team.

Skills

Administration

Attention to detail

Communication

Task prioritisation

MS Office

Tools

Epicor ERP

Medius

Excel

Outlook

Word

Job description

Advanced Precast is looking for an organised and capable Administration Officer to join our Operations team at Wetherill Park. This is a permanent part time position working approximately 9:30am to 2:30pm, Monday to Friday, making it an ideal opportunity for someone looking for consistent, school friendly hours without stepping away from a varied and responsible administration role. You'll work closely with our Operations team and provide practical administrative support across purchasing, quality, estimating, technical documentation and general operations.

While this role is being recruited as a permanent part time position, as the business continues to grow, there may be opportunities for the role to evolve over time, depending on operational requirements and the successful candidate's capabilities and preferences.

Key responsibilities

Following up outstanding purchase orders, supplier ETAs, delivery dockets and Proof of Delivery documentation

Providing administrative support for QA activities and maintaining accurate records and documentation

Assisting the estimating team with document preparation, data entry and information collation

Preparing, printing and collating drawings, erection procedures and other technical documentation

Supporting our factory, site and operational teams with day-to-day administrative requirements

Maintaining accurate records and business information

Following up routine supplier, invoice and documentation matters

Providing general administrative support wherever it's needed across the Operations team

About you

Previous administration experience, ideally within manufacturing, construction, procurement or another operational environment

Experience with purchase orders, supplier followup and general business administration

Strong attention to detail and confidence working with records and documentation

Good Microsoft Office skills, particularly Outlook, Word and Excel

Clear and professional communication skills

The ability to manage competing priorities and follow tasks through to completion

A practical approach and willingness to help where needed

Experience with ERP, procurement or finance systems such as Epicor or Medius would be an advantage, but isn't essential

Current Australian work rights as sponsorship is not available for this position

About us

Advanced Precast is an established Australian business. This is an opportunity to join the team while working hours that leave room for life outside work. You'll have consistent Monday to Friday hours, a varied role where you'll interact with different areas of the business, and the opportunity to become an important part of the day to day operations of our Wetherill Park team.