Administration Officer

Queensland Civil Group; Brisbane; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary based on experience

Secure full-time position

Supportive team environment

Career progression opportunities

Job summary

Queensland Civil Group is seeking an organised Administration Officer to support project delivery, accounts, and the management team across civil construction projects in South East Queensland. The role covers general office administration, invoicing, payroll support, and robust document control.

You will maintain records for employees, subcontractors and suppliers, ensure compliance documentation, and assist with payroll/time sheet processing.

Qualifications

• Experience in administration within construction, civil, engineering or related industry preferred.
• Strong MS Office skills (Word, Excel, Outlook, Teams).
• Excellent organisational and time-management abilities.

Responsibilities

• General office administration.
• Answer and direct incoming phone calls and emails.
• Receive supplier invoices, check for accuracy and record accordingly.
• Manage electronic filing systems and document control.
• Maintain employee, subcontractor and supplier records.
• Track licences, insurances, and compliance documentation.
• Assist with payroll administration and timesheet processing.
• Prepare, format, and maintain project documentation.
• Support Management as required.

Skills

Microsoft Office

Organisation

Time management

Attention to detail

Written and verbal communication

Autonomy

Professional attitude

Civil construction terminology

Document control

Client/customer coordination

Tools

Xero

Microsoft Teams

Document management systems

Job description

Full Time Position – Wage Negotiable based on experience

About Us

Queensland Civil Group is a growing civil construction company delivering infrastructure, roadworks, drainage, earthworks, and concrete projects throughout South East Queensland. We pride ourselves on delivering quality outcomes, maintaining strong client relationships, and fostering a professional and supportive workplace culture.

Due to continued growth, we are seeking an organised and proactive Administration Officer to support our project delivery, accounts, and management team.

About the Role

This is a varied and rewarding role that will see you become an integral part of our operations team. You will be responsible for providing administrative support across multiple civil construction projects while ensuring company records, documentation, and compliance requirements are maintained to a high standard.

Key Responsibilities

General office administration.

Answer and direct incoming phone calls and emails.

Receive supplier invoices, check for accuracy and record accordingly

Manage electronic filing systems and document control.

Maintain employee, subcontractor and supplier records.

Track licences, insurances, and compliance documentation.

Assist with payroll administration and timesheet processing.

Prepare, format, and maintain project documentation.

Support Management as required

About You

To be successful in this position, you will have:

• Previous administration experience (construction, civil, engineering, or related industry preferred)
• Strong Microsoft Office skills including Word, Excel, Outlook, and Teams
• Excellent organisational and time management abilities
• High attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to prioritise tasks and work autonomously
• Professional and positive attitude
• Experience with Civil Construction Office Environment
• Knowledge of subcontractor compliance requirements.
• Experience with Xero
• Understanding of civil construction terminology and documentation.

What We Offer

Competitive salary package based on experience.

Secure, full-time position.

Supportive and friendly team environment.

Career progression opportunities.

Immediate Start