Admin Support Officer

Optimal-Recruitment-Pty-Ltd; Sydney; On-site; AUD 30,000 - 47,000; Part time

Job summary

Our client, an established global business specialising in innovative, energy-efficient lighting solutions for commercial, industrial and infrastructure projects, is looking for a reliable Part-Time Administration & Office Support Officer to join their Sydney team.

This varied office role runs 20 hours per week, Monday to Friday from 10:00am to 2:00pm, delivering general administration, answering calls, managing emails, data entry and supporting a busy team.

Qualifications

• Permanent residency or Australian citizenship required.
• Experience in administration or office support preferred.
• Strong MS Office skills, esp. Outlook, Word and Excel.

Responsibilities

• Provide day-to-day administrative and office support.
• Answer and manage incoming calls and enquiries.
• Monitor and respond to general email correspondence.
• Data entry and maintaining accurate company records.
• Assist invoices, purchase orders and basic accounts.
• Coordinate appointments and meetings.
• Liaise with customers, suppliers and internal stakeholders.
• Maintain office supplies and general office requirements.

Job description

• The stability of a permanent position with consistent weekday hours
• A professional and supportive working environment

• Close to major shops
• The stability of a permanent position with consistent weekday hours
• A professional and supportive working environment

Our client is an established global business specialising in innovative, energy-efficient lighting solutions for commercial, industrial and infrastructure projects.

With an international parent company and a strong presence across Australia, the business combines global expertise with a local, hands-on approach. Their focus on quality, innovation and energy efficiency has positioned them as a respected name within their industry.

They are now looking for a reliable and organised Part-Time Administration & Office Support Officer to join their Sydney team.

This is a varied office support position suited to someone who enjoys being organised, keeping things running smoothly and providing practical support to a busy team.

Working 20 hours per week, Monday to Friday from 10:00am to 2:00pm, you will provide general administration and office support across the business.

Key Responsibilities

• Provide day-to-day administrative and office support
• Answer and manage incoming telephone calls and enquiries
• Monitor and respond to general email correspondence
• Data entry and maintaining accurate company records
• Prepare documents, spreadsheets and general correspondence
• Assist with filing and maintaining organised documentation
• Coordinate appointments, meetings and general office requirements
• Liaise with customers, suppliers and internal stakeholders
• Assist with invoices, purchase orders and basic accounts administration
• Maintain office supplies and coordinate general office requirements
• Assist the team with various administrative tasks and projects
• Provide general customer service and support when required
• Undertake other ad hoc administration duties as needed

Attributes/Skills:

• Must have Permanent Residency or Australian citizenship to apply
• Comfortable working independently and taking ownership of responsibilities
• Professional and confident communicating with customers and colleagues
• Detail-oriented with a high level of accuracy
• Computer literate with good skills across Microsoft Office, particularly Outlook, Word and Excel
• A proactive team player who is happy to pitch in and assist where needed
• Previous administration or office support experience is highly regarded
• Organised, reliable and able to manage your time effectively

If you’re an experienced administrator looking for a genuine part-time opportunity with consistent hours and an established business, we’d love to hear from you.