Administration Officer

Qube Holdings; Melbourne; Presencial; AUD 60.000 - 75.000; Jornada completa

Descripción de la vacante

Qube Holdings is seeking an organised Administration Officer to provide finance and administrative support with a focus on accounts receivable, invoicing and reconciliations. You will report to the Finance Manager and work closely with operations to resolve billing queries and support timely collections.

The role requires experience in AR/administration, high-volume invoicing, attention to detail and strong Excel skills.

Formación

• Experience in Accounts Receivable and/or Administration.
• Experience processing high volumes of invoices and customer accounts.
• Strong understanding of invoicing, collections, reconciliations and debtor management.
• Demonstrated ability to reduce aged debt and manage customer accounts effectively.
• Strong attention to detail and excellent organisational skills.
• Excellent communication and relationship-building skills.
• A proactive, solutions-focused approach with the ability to work autonomously.
• Advanced Microsoft Office skills, particularly Excel.
• Experience using accounting and financial management systems.

Responsabilidades

• Generate and issue customer invoices accurately and within required timeframes.
• Process and allocate customer payments within the accounting system.
• Manage customer accounts and maintain debtor ledgers.
• Conduct account reconciliations and investigate discrepancies.
• Follow up outstanding accounts and manage collections professionally.
• Prepare debtor reports, ageing analysis and other financial reports.
• Complete bank reconciliations across multiple currencies.
• Respond to customer enquiries relating to invoices, payments and account balances.
• Work closely with operational teams to resolve billing queries and support timely collections.
• Monitor credit limits and identify potential credit risks.
• Maintain accurate financial records and filing systems.
• Provide administration support to the Finance Manager and wider business as required.
• Contribute positively to a collaborative and supportive team environment.

Conocimientos

Accounts Receivable

Invoicing

Debtor Management

Communication

Organisational skills

Excel

Autonomous work

Herramientas

Accounting software

Excel

Descripción del empleo

Administration Officer

Qube is one of Australia's leading integrated logistics providers, delivering end-to-end supply chain solutions across road, rail, ports and infrastructure. As part of the Qube Logistics & Infrastructure (QL&I) division, you'll join a dynamic and growing business that employs more than 3,000 people across Australia and New Zealand.

We are currently seeking an organised and detail-oriented Administration Officer to provide finance and administrative support to our team. Reporting to the Finance Manager, this role will focus on accounts receivable activities, customer account management, invoicing, reconciliations and general administration, helping to ensure efficient financial processes and strong customer relationships.

Key Responsibilities

In this role, you will:

• Generate and issue customer invoices accurately and within required timeframes
• Process and allocate customer payments within the accounting system
• Manage customer accounts and maintain debtor ledgers
• Conduct account reconciliations and investigate discrepancies
• Follow up outstanding accounts and manage collections professionally
• Prepare debtor reports, ageing analysis and other financial reports
• Complete bank reconciliations across multiple currencies
• Respond to customer enquiries relating to invoices, payments and account balances
• Work closely with operational teams to resolve billing queries and support timely collections
• Monitor credit limits and identify potential credit risks
• Maintain accurate financial records and filing systems
• Provide administration support to the Finance Manager and wider business as required
• Contribute positively to a collaborative and supportive team environment

About You

To be successful in this role, you will bring:

• Previous experience in Accounts Receivable and/or Administration
• Experience processing high volumes of invoices and customer accounts
• Strong understanding of invoicing, collections, reconciliations and debtor management
• Demonstrated ability to reduce aged debt and manage customer accounts effectively
• Strong attention to detail and excellent organisational skills
• Excellent communication and relationship-building skills
• A proactive, solutions-focused approach with the ability to work autonomously
• Advanced Microsoft Office skills, particularly Excel
• Experience using accounting and financial management systems
• A professional, reliable and team-oriented attitude

Why Join Qube?

• Join a growing and industry-leading logistics business
• Work within a supportive and collaborative team environment
• Opportunity to develop your finance and administration career
• Diverse role with exposure to multiple areas of the business
• Competitive remuneration and ongoing development opportunities

Our Commitment to Safety

At Qube, safety and wellbeing are at the core of everything we do. Through our BeSafe program and company values of Integrity, Reliability and Inclusion, we are committed to creating a workplace where every employee feels safe, respected and supported.

We encourage applications from people of all backgrounds and are committed to fostering a diverse and inclusive workplace.