Site Administrator - Esperance LOCAL

Qube; Shire Of Esperance; Sur place; AUD 52 000 - 76 000; Plein temps

Avantages offerts par ce poste

Employee Assistance Program

Wellbeing program

Competitive remuneration

Supportive team environment

Résumé du poste

Qube Holdings in Esperance is seeking an Administrator to join our team, supporting office operations from reception to records management and travel bookings.

You will manage calendars, handle emails, coordinate meetings, assist with invoicing and data entry, and help maintain a positive, productive work environment for staff.

Qualifications

• Previous experience as an Administrator within a logistics, resources, construction, or similar industry would be highly regarded.
• High level of organisational and time management skills with the ability to work under pressure to meet deadlines.
• Professional interpersonal and organisational skills and the ability to work independently as well as part of a team.
• Strong written and verbal communication skills.

Responsabilités

• Office management: handling phone calls, emails, calendars, and correspondence, and maintaining office records and files.
• Record keeping: organizing and archiving documents, both physical and digital, ensuring data integrity.
• Meeting coordination: scheduling meetings, preparing agendas, taking minutes, arranging conference calls or events.
• Travel arrangements: booking flights, accommodations, and other travel logistics.
• Office supply management: ordering and maintaining office supplies and ensuring equipment functions.
• Support to staff: providing general support to staff members and fostering a positive environment.
• Financial support: assisting with invoicing and expense tracking.
• Communication: acting as a point of contact for internal and external stakeholders.

Connaissances

Office administration

Calendar management

Phone & email handling

Data entry

Communication

Outils

Microsoft Office

Description du poste

About Qube

Qube Holdings is one of Australia’s leading logistics and supply chain businesses, proudly recognised among the Top 10 Best Places to Work in Australia for large-scale employers.

Qube Bulk delivers complete mine-to-market and mine resupply solutions across road, rail, storage, port and ship services. With more than 3,000 employees operating from capital cities to some of Australia’s most remote locations, we continue to grow as a leader in the transport and logistics industry.

The Opportunity

We have an opportunity for an Administrator to join our Qube Esperance Team assisting with Administration duties.

Role Type: Full Time

Key responsibilities:

• Office Management: Handling phone calls, emails, and correspondence, managing calendars and schedules, and maintaining office records and files.
• Record Keeping: Organizing and archiving documents, both physical and digital, and ensuring data integrity.
• Meeting Coordination: Scheduling meetings, preparing agendas, taking minutes, and arranging conference calls or events.
• Travel Arrangements: Booking flights, accommodations, and other travel-related logistics.
• Office Supply Management: Ordering and maintaining office supplies and ensuring the proper functioning of office equipment.
• Support to Staff: Providing general support to staff members, such as answering questions, assisting with tasks, and ensuring a positive work environment.
• Financial Support: Assisting with invoicing, expense tracking, and other financial tasks.
• Communication: Serving as a point of contact for both internal and external stakeholders, handling communications and ensuring clear and concise information flow.

About you

To be successful in this role, you will ideally bring the following.

• Previous experience as an Administrator within a logistics, resources, construction, or similar industry (particularly in a site-based role) would be highly regarded.
• High level of organisational and time management skills, with the ability to work under pressure to meet business critical deadlines and deliver results
• Professional interpersonal and organisational skills and able to work independently as well as part of a team and build relationships
• Strong written and verbal communication skills

On Offer

• Supportive team environment
• Access to our Employee Assistance Program
• Competitive remuneration
• Access to Qube Care, our employee wellbeing program

If you’re looking to join one of Australia’s fastest-growing transport and logistics companies, we’d love to hear from you.

At Qube, we value diversity and inclusion and encourage applications from people of all backgrounds. We are committed to creating a safe, supportive and rewarding workplace for all employees.