Accounts Receivable Specialist - Invoicing & Admin

Qube Holdings; Melbourne; On-site; AUD 60,000 - 75,000; Full time

Job summary

Qube Holdings is seeking an organised Administration Officer to provide finance and administrative support with a focus on accounts receivable, invoicing and reconciliations. You will report to the Finance Manager and work closely with operations to resolve billing queries and support timely collections.

The role requires experience in AR/administration, high-volume invoicing, attention to detail and strong Excel skills.

Qualifications

• Experience in Accounts Receivable and/or Administration.
• Experience processing high volumes of invoices and customer accounts.
• Strong understanding of invoicing, collections, reconciliations and debtor management.
• Demonstrated ability to reduce aged debt and manage customer accounts effectively.
• Strong attention to detail and excellent organisational skills.
• Excellent communication and relationship-building skills.
• A proactive, solutions-focused approach with the ability to work autonomously.
• Advanced Microsoft Office skills, particularly Excel.
• Experience using accounting and financial management systems.

Responsibilities

• Generate and issue customer invoices accurately and within required timeframes.
• Process and allocate customer payments within the accounting system.
• Manage customer accounts and maintain debtor ledgers.
• Conduct account reconciliations and investigate discrepancies.
• Follow up outstanding accounts and manage collections professionally.
• Prepare debtor reports, ageing analysis and other financial reports.
• Complete bank reconciliations across multiple currencies.
• Respond to customer enquiries relating to invoices, payments and account balances.
• Work closely with operational teams to resolve billing queries and support timely collections.
• Monitor credit limits and identify potential credit risks.
• Maintain accurate financial records and filing systems.
• Provide administration support to the Finance Manager and wider business as required.
• Contribute positively to a collaborative and supportive team environment.

Skills

Accounts Receivable

Invoicing

Debtor Management

Communication

Organisational skills

Excel

Autonomous work

Tools

Accounting software

Excel

Job description

Qube Holdings is seeking an organised Administration Officer to provide finance and administrative support with a focus on accounts receivable, invoicing and reconciliations. You will report to the Finance Manager and work closely with operations to resolve billing queries and support timely collections.

The role requires experience in AR/administration, high-volume invoicing, attention to detail and strong Excel skills.