Site Administrator - Esperance LOCAL

Qube Holdings Limited; Shire Of Esperance; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Supportive team environment

Employee Assistance Program

Competitive remuneration

Wellbeing program

Job summary

Qube Holdings Limited is seeking an Administration Officer to join the Esperance team. The role provides administrative support across office management, records, travel bookings, invoicing and stakeholder communication in a busy logistics environment.

You will coordinate meetings, maintain files, assist staff, and support financial tasks while delivering reliable service on site. Experience in a site-based logistics or similar industry is preferred and a positive, collaborative approach is

Qualifications

• Recent experience as an Administrator or Administration Officer in a logistics or site-based setting.
• Strong organisational and time management abilities with deadline-driven work.
• Professional communication and the ability to work independently and as part of a team.

Responsibilities

• Office management: handle calls, emails, calendars, and maintain records.
• Record keeping: archive documents and ensure data integrity.
• Meeting coordination: schedule, prepare agendas, take minutes, arrange calls.
• Travel arrangements: book flights and accommodations as needed.
• Finance support: assist invoicing and expense tracking.
• Staff support: provide general assistance and stakeholder liaison.

Skills

Organisational skills

Time management

Communication

Teamwork

Problem solving

Education

Diploma or Certificate in Administration

Tools

MS Office

Job description

About Qube

Qube Holdingsis one of Australia’s leading logistics and supply chain businesses, proudly recognised among the Top 10 Best Places to Work in Australia for large-scale employers.

Qube Bulk delivers complete mine-to-market and mine resupply solutions across road, rail, storage, port and ship services. With more than 3,000 employees operating from capital cities to some of Australia’s most remote locations, we continue to grow as a leader in the transport and logistics industry.

The Opportunity

We have an opportunity for an Administrator to join our Qube Esperance Team assisting with Administration duties

Role Type

Full Time

The Administration Officer will provide administrative support and perform specific and general administrative duties to support the Qube Team.

Key responsibilities:

• Office Management:Handling phone calls, emails, and correspondence, managing calendars and schedules, and maintaining office records and files.
• Record Keeping:Organizing and archiving documents, both physical and digital, and ensuring data integrity.
• Meeting Coordination:Scheduling meetings, preparing agendas, taking minutes, and arranging conference calls or events.
• Travel Arrangements:Booking flights, accommodations, and other travel-related logistics.
• Office Supply Management:Ordering and maintaining office supplies and ensuring the proper functioning of office equipment.
• Support to Staff:Providing general support to staff members, such as answering questions, assisting with tasks, and ensuring a positive work environment.
• Financial Support:Assisting with invoicing, expense tracking, and other financial tasks.
• Communication:Serving as a point of contact for both internal and external stakeholders, handling communications and ensuring clear and concise information flow.

About you:

To be successful in this role, you will ideally bring the following.

• Previous experience as an Administrator within a logistics, resources, construction, or similar industry (particularly in a site-based role) would be highly regarded.
• High level of organisational and time management skills, with the ability to work under pressure to meet business critical deadlines and deliver results
• Professional interpersonal and organisational skills and able to work independently as well as part of a team and build relationships
• Strong written and verbal communication skills

On Offer

• Supportive team environment
• Access to our Employee Assistance Program
• Competitive remuneration
• Access to Qube Care, our employee wellbeing program

At Qube, we value diversity and inclusion and encourage applications from people of all backgrounds. We are committed to creating a safe, supportive and rewarding workplace for all employees.