Administration Assistant / Accounts Officer

Harvey Norman; Gold Coast City; On-site; AUD 52,000 - 66,000; Full time

Benefits offered by this job

Mentoring

Career progression

Professional development

Training opportunities

Job summary

Quantum International is seeking an Administration Assistant / Accounts Officer in Helensvale. The role involves admin, customer service, accounts receivable/payable, and data management, with training and a clear path toward Administration 2IC.

Work is full-time, Monday to Friday, with mentoring and development opportunities. You will support management and the admin team, ensuring accurate invoicing, reconciliations, and timely processing while delivering excellent service to customers and

Qualifications

• Experience in Administration, Accounts Receivable, or Accounts Payable.
• Excellent organisational and time management skills.
• Strong attention to detail and accuracy in numbers.
• Experience with invoicing, processing supplier invoices, and reconciliations.
• Professional phone manner and communication skills.
• Intermediate to advanced Microsoft Office skills.
• Ability to manage multiple tasks and meet deadlines.
• Willingness to grow into a leadership support role.

Responsibilities

• Manage Accounts Receivable: invoicing, allocations, reconciliations, collections.
• Process Accounts Payable: supplier invoices, payments, reconciliations.
• Support month-end administration and reporting.
• Provide exceptional customer service via phone and email.
• Maintain customer and supplier records and data entry.
• General office administration and front-of-house support as required.
• Assist sales and management with administrative tasks.
• Coordinate projects and contribute to process improvements.

Skills

Accounts receivable

Accounts payable

Invoicing

Data entry

Customer service

Microsoft Office

Communication

Time management

Attention to detail

Tools

Accounting software

Excel

ERP software

Job description

Administration Assistant / Accounts Officer

Job no: 577052
Work type: Full Time
Location: Helensvale
Categories: Retail Administration

Administration Assistant / Accounts Officer

Quantum International | Helensvale, Gold Coast
Full-Time | Monday to Friday

Are you an experienced administration professional with accounts experience who is looking for more than just another administration role?

At Quantum International, we are seeking a motivated and detail-oriented Administration Assistant / Accounts Officer to join our growing team in Helensvale. This is an exciting opportunity for someone who enjoys a varied role across administration, customer service, accounts receivable, and accounts payable, and who is eager to develop their career into an Administration 2IC (Second-in-Charge) position.

As a well-established importer and distributor supplying leading Australian retailers including Harvey Norman and Domayne, we are looking for a team member who is organised, proactive, and ready to become an integral part of our business.

About the Role

This is a diverse, hands‑on position where you will support a range of business functions, including administration, customer service, and accounts. You will work closely with management and the administration team, receiving ongoing training and development with the goal of progressing into a key support leadership role within the business.

Key Responsibilities

• Managing Accounts Receivable functions including invoicing, payment allocations, account reconciliations, and collection of outstanding accounts
• Processing Accounts Payable transactions, supplier invoices, payment preparation, and statement reconciliations
• Assisting with month-end administration and reporting processes
• Providing exceptional customer service via phone and email
• Maintaining customer and supplier records
• Data entry and database maintenance
• General office administration and document management
• Reception and front‑of‑house support as required
• Assisting the sales and management teams with administrative support
• Coordinating ad hoc projects and administrative tasks
• Supporting continuous improvement of office systems and processes

About You

You are an experienced administrator who enjoys taking ownership of your work and contributing to a positive team culture.

Ideally, You Will Have:

• Previous experience in Administration, Accounts Receivable, Accounts Payable, or a similar office support role
• Excellent organisational and time management skills
• Strong attention to detail and accuracy
• Experience with account reconciliations and invoice processing
• A professional and confident phone manner
• Intermediate to advanced Microsoft Office skills
• Strong communication and relationship-building abilities
• The ability to prioritise competing tasks and meet deadlines
• A positive attitude and willingness to learn
• A proactive approach and desire to grow professionally
• Experience with international payments and foreign exchange (FX) transactions is an advantage

This role offers more than traditional administration responsibilities.

We are committed to investing in the right person and are seeking someone with the ambition and capability to grow with the business. The successful candidate will receive mentoring, training, and increased responsibility with the opportunity to develop into an Administration 2IC position, supporting the Administration Manager and playing an important role in the ongoing success of the team.

Why Join Quantum International?

• Stable, full-time Monday to Friday position
• Convenient Helensvale location
• Diverse role with administration and accounts responsibilities
• Training and professional development opportunities
• Clear pathway into an Administration 2IC role
• Supportive and collaborative team culture
• Recognition and reward for strong performance
• Opportunity to make a genuine impact within a growing business

About Quantum International

Quantum International is a leading importer and distributor of furniture products to major Australian retailers. We pride ourselves on delivering outstanding service, building strong partnerships, and fostering a workplace culture where our people are supported to learn, develop, and succeed.

Advertised: 08 Oct 2026 AUS Eastern Daylight Time