Administration Officer

Victorian Government; Shire of Northern Grampians; Vor Ort; AUD 52.000 - 66.000; Vollzeit

Zusammenfassung

The Department of Families, Fairness and Housing (DFFH) invites applications for an Administration Officer to provide day-to-day support across Client Support, Client Services and Agency Performance units in Victoria. The role emphasizes attention to detail, teamwork, agility and sensitivity in communication.

Responsibilities include managing invoices, records, correspondence, meetings, inbox/calendar, and general office maintenance, with ad hoc support to senior staff.

Qualifikationen

• Attention to detail, teamwork, agility and flexibility underpin success in this role.
• Demonstrated ability to communicate sensitively and effectively.

Aufgaben

• Maintaining financial systems and the payment of invoices.
• Management of records and departmental systems.
• Preparation of correspondence and communications.
• Arranging and supporting meetings and events.
• Inbox, calendar and mail management.
• Coordinating general office maintenance and supplies.
• Ad hoc administrative support to key executives, managers and the broader team.

Jobbeschreibung

The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a safe, respected and valued life.

Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTIQA+ equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who are disadvantaged and vulnerable.

We work in a variety of community-based settings, including people's homes, residential facilities and secure settings across metropolitan, rural and regional Victoria.

We are committed to developing and supporting a workforce that is well equipped and highly motivated. All jobs can be worked flexibly, and we encourage applications from Aboriginal and Torres Strait Islander people and people from diverse backgrounds and abilities.

If you're having any trouble viewing this ad and would like it or any attachments in an accessible format (such as large print), please don't hesitate to get in touch with the contact person listed on the ad.

For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)

THE ROLE

The Administration Officer provides day to day support across the Client Support and Client Services and the Agency Performance, Partnership and System Support Work Units. The role provides for the effective functioning of administrative processes and supports business operations of both work units.

Attention to detail, teamwork, agility and flexibility underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively.

The role provides for the effective functioning of administrative processes and supports the overall business operations of the office. Including:

• Maintaining financial systems and the payment of invoices
• Management of records and departmental systems
• Preparation of correspondence and communications
• Arranging and supporting meetings and events
• Inbox, calendar and mail management
• Coordinating general office maintenance and supplies
• Ad hoc administrative support to key executives, managers and the broader team.

ACCOUNTABILITIES INCLUDE

• Under general direction, provide assistance with office processes and corporate information systems such as records management, financial information, fleet management, client payments and ministerial correspondence.
• Answer queries, provide timely advice and undertake general follow up action as required, including correctly redirecting incoming mail and queries.
• Provide support and assistance in the presentation of meetings and conferences, including coordinating papers, organising venues, catering, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.

For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)

Applications close Sunday 25 October 2026 at 11.59pm