Administration Officer - Performing Arts Unit

Department-of-Education-1; City of Melbourne; In loco; AUD 60.000 - 75.000; Tempo pieno

Descrizione del lavoro

Department of Education Victoria is seeking an Administration Officer in the Performing Arts Unit in Collingwood to manage procurement/financial transactions, maintain databases, and coordinate stakeholder enquiries.

The role supports the Victorian State Schools Spectacular and Education Excellence Awards, and maintains studios and spaces for rehearsals and professional learning. ICT skills with Oracle and Excel are required; the candidate will be highly organized and adaptable.

Competenze

• Experience handling procurement/financial transactions.
• Experience maintaining databases and records.
• Strong coordination with parents, students, principals, teachers and suppliers.

Mansioni

• Process procurement/financial transactions and reports.
• Maintain databases and records.
• Coordinate enquiries from stakeholders via phone and email.
• Support performing arts studios, equipment, and office in Collingwood; assist with studio bookings.

Conoscenze

Procurement

Financial reporting

Database management

Stakeholder coordination

Strumenti

Oracle

Excel

Project management software

Descrizione del lavoro

About the DepartmentThe department provides a wide range of learning and development support and services.The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.About the RoleThe role also ensures the department's performing arts studios, equipment, supplies and office in Collingwood are maintained, and assists with studio bookings. Reporting to the Performing Arts Unit Manager, the Administration Officer processes procurement/financial transactions and reports, and maintains databases and records. ICT knowledge is required to effectively use tools like Oracle, Excel and project management software. The role helps coordinate enquiries from stakeholders like parents, students, principals, teachers and suppliers, by taking phone calls and monitoring/actioning incoming emails.This is a wonderful opportunity to join the Performing Arts Unit to help deliver the Victorian State Schools Spectacular and the Victorian Education Excellence Awards.This role provides critical project, operational and administrative support to the planning and delivery of these high-profile initiatives that showcase excellence across Victorian government education. From supporting the production of one of Australia's largest student performing arts events to helping recognise the outstanding contributions of teachers, principals, business managers and education support staff who make a difference in schools and communities every day, this role contributes directly to programs that inspire, celebrate and connect Victorian students and educators.The role also supports the day-to-day coordination and use of the department's performing arts studios in Collingwood, ensuring these creative spaces effectively support rehearsals, professional learning, and other departmental activities.The successful candidate will be highly organised, proactive and adaptable. This is a rare opportunity for someone who enjoys working across major events, project delivery, arts administration, and education initiatives, while contributing to programs that have a lasting impact on students, educators, and school communities across Victoria.Further InformationFor more details regarding this position please see attached position description for the capabilities to address in application.The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion pageApplicants requiring adjustments can contact the nominated contact person.Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.For further information pertaining to the role, please contact Susan Ure - Manager via [e-mail] applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.Applications close 11:59pm on Thursday 22 October 2026.