Administration Officer – Step Into Finance

Top Office; Brisbane; On-site; AUD 59,000 - 72,000; Full time

Benefits offered by this job

Onsite parking

Job summary

Top Office is seeking an Administration Officer to join our Finance team in Brisbane. This permanent, full-time role offers a 40-hour week (7:00 am–4:00 pm) with time off in lieu and training provided to build a career in finance across accounts payable, accounts receivable, purchasing, stock and freight administration.

You will support general administration while progressively learning finance processes. Evidence of organised, reliable work with data entry and ERP familiarity is desirable.

Qualifications

• Has previous administration experience and enjoys keeping things organised.
• Reliable, detail-focused and takes pride in accuracy.
• Confident with data entry, numbers and computer systems.
• Good at building relationships with suppliers and internal teams.
• Can juggle competing priorities and work with a proactive team.

Responsibilities

• Provide administrative support to the Finance team.
• Data entry and records management.
• Process price list information and shipping documents.
• Manage emails, filing and general correspondence.
• Assist with accounts payable/receivable transactions.
• Process invoices, credit notes and supplier payments.
• Support month-end processes and ERP records.

Skills

Administration

Data entry

Detail oriented

Communication

Team player

Education

Admin certificate (optional)

Tools

ERP system

Job description

Build Your Career in Finance – Full Training Provided

Are you an organised and reliable administrator looking to take the next step into finance and accounts?

We are seeking anAdministration Officerto join our Finance team. This is a fantastic opportunity for someone with solid administration skills who is keen to learn, develop and build a career acrossaccounts payable, accounts receivable, purchasing, stock and freight administration.

With nearly40 years’ experience supplying Australia’s infrastructure industries, our client is a trusted provider of specialised products and solutions across themining, civil, agriculture and aquaculture sectors. Recognised as a one-stop shop for industrial piping and valve solutions, they have built a strong reputation forquality, innovation and reliability.

About the Role

Working closely with the Finance team, you will provide general administrative support while progressively learning a range of finance and operational processes.

General Administration

• Provide administrative support to the Finance team
• Complete accurate data entry and maintain records
• Process price list information
• Prepare and file shipping documents, delivery notes and other paperwork
• Manage emails, filing and general correspondence
• Assist with other administrative duties as required

Finance & Accounts – Training Provided

• Process accounts payable and receivable transactions
• Process invoices, credit notes, customer receipts and supplier payments
• Check pricing, part codes and invoices for accuracy
• Assist with supplier queries, discrepancies and reconciliations
• Process freight-related invoices and documentation
• Assist with supplier setup, expense claims and credit card reconciliations
• Support month-end processes and maintain accurate ERP records

About You

We are looking for someone who is:

• Has previous administration experience and enjoys keeping things organised (previous accounts experience advantageous but not essential)
• Is reliable, detail-focused and takes pride in getting things right
• Is confident with data entry, numbers and computer systems
• Communicates naturally and enjoys building relationships with suppliers and internal teams
• Can juggle competing priorities without losing sight of the details
• Is a proactive team player who is happy to pitch in and get things done
• Is curious, eager to learn and excited about developing a long‑term career in finance

Why Join Us?

• Permanent, full-time positionoffering long-term stability
• 40-hour working week, with hours rostered between 7:00 am and 4:00 pm (2 hours of time off in lieu (TOIL) available each week)
• $65,000 + superannuation, depending on skills and experience
• Convenient location withonsite parking
• Supportive team environment with approachable leadership
• Opportunity to develop your skills and progress within a growing business
• Join a well-established and highly regarded industry leader

This is more than an administration role – it’s an opportunity to learn and build a career in finance.

We look forward to hearing from you!