Administration Officer

Private Advertiser; City of Melbourne; On-site; AUD 50,000 - 70,000; Full time

Job summary

Pro Line is seeking a reliable admin officer to support day-to-day operations of a growing trenchless supply business in Melbourne. You will work across finance systems, sales and logistics, gaining exposure to invoices, quotes and ordering, with training provided.

Ideal candidate is highly organised, detail-oriented and a proactive team player, ready to start immediately or as soon as possible. This role offers growth opportunities as the company expands.

Qualifications

• Previous experience in admin roles preferred; full training provided.
• Experience raising invoices/quotes with Xero or similar software is an advantage.
• Strong organisational skills and attention to detail.
• Confident written and verbal communication.
• Ability to manage competing priorities and meet deadlines.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Proactive, team-oriented approach supporting wider team.

Responsibilities

• Office administration and general clerical duties.
• Preparation of quotes and invoicing.
• Coordinate freight, courier and delivery arrangements.
• Manage incoming calls, emails and office correspondence.
• Assist with stock reordering based on inventory levels.
• Support continuous improvement of office systems and processes.
• Undertake other duties as reasonably required by the business.

Skills

Organisational skills

Communication

Time management

Team player

Attention to detail

Tools

Xero

MS Office

Job description

We are looking for a reliable, organised and proactive admin officer to join our growing trenchless supply business. This is an important role supporting the day-to-day administration of the business. It will suit someone who is highly organised and looking for an opportunity to grow their skills and career with us. You'll work closely with different parts of the business and gain exposure to everything from finance systems through to sales and logistics.

Ideally, we're looking for someone who can start immediately, but we're happy to wait for the right candidate.

Key responsibilities

• Office administration and general clerical duties
• Preparation of Quotes & Invoicing
• Coordinate freight, courier, and delivery arrangements with freight forwarder and customers
• Manage incoming calls, emails, and general office correspondence
• Assist with reordering stock based on inventory levels
• Support continuous improvement of office systems and processes
• Undertake other duties as reasonably required by the business

About you

• Previous experience in an office administration, admin assistant, or similar role is preferred but not essential — full training and support will be provided
• Experience raising invoices/quotes with accounting software such as Xero an advantage
• Strong organisational skills with excellent attention to detail
• Confident communicator, both written and verbal
• Ability to manage competing priorities and meet deadlines
• Proficient in Microsoft Office (Word, Excel, Outlook)
• A proactive, team-oriented approach with a willingness to support the wider team

About us

Pro Line is a specialist supplier of trenchless technology products and equipment, helping contractors, councils and utilities repair and install underground pipes without the cost and disruption of digging. With customers across Australia and New Zealand, we've built a strong reputation for quality products, practical advice and genuine customer support. Pro Line is a growing business, and as the company expands, there is real potential for this role to take on greater responsibility and scope over time, with opportunities to develop skills across operations, sales support, and business administration.