Operations Administrator

Complete Belting Solutions; City of Melbourne; On-site; AUD 65,000 - 80,000; Full time

Job summary

Complete Belting Solutions Pty Ltd is seeking an Operations Administrator to support administration, operations, sales and senior management across multiple businesses from our head office. You will thrive in a fast-paced, highly organised environment, taking initiative and owning tasks with a strong attention to detail.

Key duties include ordering, record management, logistics, quotations, vendor management, customer support and facilities IT coordination across branches, with opportunities to

Qualifications

• Experience in a similar role, with the ability to undertake a range of administrative tasks in a high-pressure environment.
• Proficiency in using Microsoft Office applications.
• Proficiency in accounting software (esp. MYOB).
• High level of initiative and the ability to work autonomously.
• A willingness to be held accountable and take ownership of the role.
• Ability to plan, prioritise and work in a flexible and methodical way.
• Outstanding verbal and written communication skills.
• Exceptional attention to detail.
• Demonstrated customer service skills.
• Ability to multi task and work under pressure.
• Exceptional time management and organisational skills.
• Strong team player.

Responsibilities

• Carry out day to day administration tasks including ordering, record management, logistics, internal and external communications (phone and email), data entry and management, etc
• Database management
• Deal with local and international vendors
• Deal with customers across our businesses
• Preparation of quotations
• Assisting in resource organisation and allocation
• Facilities management, including troubleshooting IT issues and organisation of maintenance and repairs to premises, plant and equipment across multiple branches
• Learning the basic responsibilities of other admin team members so as to be a support resource in the event of staff absences
• Providing support to the management team
• Providing support to the sales and service teams, including report preparation
• Adhoc tasks as required

Skills

Microsoft Office

MYOB

Autonomy

Accountability

Planning & prioritising

Verbal & written communication

Interpersonal skills

Customer service

Multi-tasking

Time management

Team player

Tools

Microsoft Office

MYOB

Job description

Complete Belting Solutions Pty Ltd is an Australian conveyor and asset maintenance management company that manufactures and supplies products and services to industrial, quarry and mine sites across Australia.

We also have subsidiary businesses in other industries.

We are looking for a competent, highly organised and reliable Operations Administrator to engage in various administrative functions including operational, sales and senior management support across these businesses.

Based at our head office, this position will suit applicants with previous administration experience that thrive in a fast-paced environment, are incredibly organised, are proactive problem-solvers and have exceptional attention to detail. The ability to work autonomously and take initiative is essential.

Our business is a dynamic one – no two days are ever the same, providing continuous learning and skill enhancing opportunities. It is also expected that the successful applicant contribute to the positive, professional and efficient working environment that exists across our offices.

Key responsibilities:

• Carry out day to day administration tasks including ordering, record management, logistics, internal and external communications (phone and email), data entry and management, etc
• Database management
• Deal with local and international vendors
• Deal with customers across our businesses
• Preparation of quotations
• Assisting in resource organisation and allocation
• Facilities management, including troubleshooting IT issues and organisation of maintenance and repairs to premises, plant and equipment across multiple branches
• Learning the basic responsibilities of other admin team members so as to be a support resource in the event of staff absences
• Providing support to the management team
• Providing support to the sales and service teams, including report preparation
• Adhoc tasks as required

Skills and experience required:

• Experience in a similar role, with the ability to undertake a range of administrative tasks in a high-pressure environment
• Proficiency in using Microsoft Office applications
• Proficiency in accounting software (esp. MYOB)
• High level of initiative and the ability to work autonomously
• A willingness to be held accountable and take ownershipofthe role
• Ability to plan, prioritise and work in a flexible and methodical way
• Outstanding verbal and written communication skills
• Exceptional attention to detail
• Highly developed interpersonal skills
• Demonstrated customer service skills
• Ability to multi task and work under pressure
• Exceptional time management and organisational skills
• Strong team player