Operations Administrator

Complete Belting Solutions; Gold Coast City; On-site; AUD 55,000 - 75,000; Full time

Job summary

Complete Belting Solutions Pty Ltd, based in Brisbane, is seeking an organised Operations Administrator to support operations, sales and senior management. You will handle day-to-day administration, vendor and customer liaison, quotations and data management across multiple branches, with autonomy and initiative in a fast-paced environment.

The role offers learning opportunities, cross-functional support, and a proactive working culture within our Brisbane offices.

Qualifications

• Experience in a similar role undertaking a range of administrative tasks in a high-pressure environment.
• Proficiency in using Microsoft Office applications.
• Proficiency in accounting software (MYOB).
• High level of initiative and the ability to work autonomously.
• Willingness to be held accountable and take ownership of the role.
• Ability to plan, prioritise and work in a flexible and methodical way.
• Outstanding verbal and written communication skills.
• Exceptional attention to detail.
• Highly developed interpersonal skills.
• Demonstrated customer service skills.
• Ability to multi task and work under pressure.
• Exceptional time management and organisational skills.
• Strong team player

Responsibilities

• Carry out day to day administration tasks including ordering, record management, logistics, internal and external communications (phone and email), data entry and management, etc
• Database management - Marlin, Onedrive, MYOB AccountRight
• Deal with local and international vendors
• Deal with customers across our businesses
• Preparation of quotations
• Assisting in resource organisation and allocation
• Facilities management, including troubleshooting IT issues and organisation of maintenance and repairs to premises, plant and equipment across multiple branches
• Learning the basic responsibilities of other admin team members so as to be a support resource in the event of staff absences
• Providing support to the management team
• Providing support to the sales and service teams, including report preparation
• Adhoc tasks as required

Skills

Microsoft Office

Initiative

Autonomy

Communication

Customer service

Tools

Marlin

Onedrive

MYOB AccountRight

Job description

Complete Belting Solutions Pty Ltd is an Australian conveyor and asset maintenance management company that manufactures and supplies products and services to industrial, quarry and mine sites across Australia.

We also have subsidiary businesses in other industries including rubber and tyres.

We are looking for a competent, highly organised and reliable Operations Administrator to engage in various administrative functions including operational, sales and senior management support across these businesses.

Based at our Brisbane location, this position will suit applicants with previous administration experience that thrive in a fast-paced environment, are incredibly organised, are proactive problem-solvers and have exceptional attention to detail. The ability to work autonomously and take initiative is essential.

Our business is a dynamic one – no two days are ever the same, providing continuous learning and skill enhancing opportunities. It is also expected that the successful applicant contribute to the positive, professional and efficient working environment that exists across our offices.

Key responsibilities:

• Carry out day to day administration tasks including ordering, record management, logistics, internal and external communications (phone and email), data entry and management, etc
• Database management - Marlin, Onedrive, MYOB AccountRight
• Deal with local and international vendors
• Deal with customers across our businesses
• Preparation of quotations
• Assisting in resource organisation and allocation
• Facilities management, including troubleshooting IT issues and organisation of maintenance and repairs to premises, plant and equipment across multiple branches
• Learning the basic responsibilities of other admin team members so as to be a support resource in the event of staff absences
• Providing support to the management team
• Providing support to the sales and service teams, including report preparation
• Adhoc tasks as required

Skills and experience required:

• Experience in a similar role, with the ability to undertake a range of administrative tasks in a high-pressure environment
• Proficiency in using Microsoft Office applications
• Proficiency in accounting software (esp. MYOB)
• High level of initiative and the ability to work autonomously
• A willingness to be held accountable and take ownership ofthe role
• Ability to plan, prioritise and work in a flexible and methodical way
• Outstanding verbal and written communication skills
• Exceptional attention to detail
• Highly developed interpersonal skills
• Demonstrated customer service skills
• Ability to multi task and work under pressure
• Exceptional time management and organisational skills
• Strong team player