Admin & Operations Coordinator

Private Advertiser; City of Melbourne; On-site; AUD 50,000 - 70,000; Full time

Job summary

Pro Line is seeking a reliable admin officer to support day-to-day operations of a growing trenchless supply business in Melbourne. You will work across finance systems, sales and logistics, gaining exposure to invoices, quotes and ordering, with training provided.

Ideal candidate is highly organised, detail-oriented and a proactive team player, ready to start immediately or as soon as possible. This role offers growth opportunities as the company expands.

Qualifications

• Previous experience in admin roles preferred; full training provided.
• Experience raising invoices/quotes with Xero or similar software is an advantage.
• Strong organisational skills and attention to detail.
• Confident written and verbal communication.
• Ability to manage competing priorities and meet deadlines.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Proactive, team-oriented approach supporting wider team.

Responsibilities

• Office administration and general clerical duties.
• Preparation of quotes and invoicing.
• Coordinate freight, courier and delivery arrangements.
• Manage incoming calls, emails and office correspondence.
• Assist with stock reordering based on inventory levels.
• Support continuous improvement of office systems and processes.
• Undertake other duties as reasonably required by the business.

Skills

Organisational skills

Communication

Time management

Team player

Attention to detail

Tools

Xero

MS Office

Job description

Pro Line is seeking a reliable admin officer to support day-to-day operations of a growing trenchless supply business in Melbourne. You will work across finance systems, sales and logistics, gaining exposure to invoices, quotes and ordering, with training provided.

Ideal candidate is highly organised, detail-oriented and a proactive team player, ready to start immediately or as soon as possible. This role offers growth opportunities as the company expands.