Administration Officer

Pacific Flooring Services; City of Brisbane; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Supportive team

Early finish 7:00am–3:20pm

Training & ongoing support

Job summary

Pacific Flooring Services in Moorooka, Queensland, is seeking an experienced Office Administrator to join our team. You will manage a shared inbox, process jobs and permits, purchase materials, and handle data entry in Xero, supporting Admin, Sales, and Installation teams.

Ideal candidates have 5+ years in an office-based role, strong attention to detail, a proactive mindset, and familiarity with client portals.

Qualifications

• 5+ years in an office-based role with strong organisational skills.
• Experience using Xero or similar accounting software for data entry.
• Proactive, detail-oriented, and able to manage multiple tasks.
• Able to follow processes and meet deadlines.

Responsibilities

• Manage a shared inbox and route inquiries efficiently.
• Process new jobs and permits in multiple systems.
• Procure materials for projects and track purchases.
• Enter bills and invoices into Xero accurately.
• Ensure compliance in client portals for employees and the company.
• Provide administrative support across Admin, Sales, and Installation teams.

Skills

Attention to detail

Data entry

Xero experience

Organisational skills

Communication

Tools

Xero

Microsoft Office

Job description

About Us

We’re a well-established commercial flooring company with over 60 years of industry experience. Based in Moorooka, we deliver high-quality flooring and walling solutions across a wide range of sectors including healthcare, construction, education, retail, hospitality, and more. We’re proud of our reputation and even prouder of the supportive team culture we’ve built along the way.

What You’ll Be Doing

• Managing a shared inbox
• Processing of new jobs and permits in a variety of systems
• Managing the purchasing of materials for projects
• Data entry of bills and invoices using Xero
• Ensuring employees and company are compliant in various client portals
• Providing administrative support across our Admin, Sales, and Installation teams

What You’ll Bring

• 5+ years’ experience in an office-based role
• Strong attention to detail and ability to follow tasks through
• A proactive, self-motivated approach
• Flexibility and problem-solving skills
• Experience with Xero (or similar accounting software) is highly regarded

Why Join Us?

• Competitive salary
• A welcoming, down-to-earth team environment
• Enjoy an early finish with consistent hours of 7.00am - 3.20pm
• Full training and ongoing support