Office Administrator

Stenhouse Recruitment; Sunshine Coast Regional; Hybrid; AUD 34,000 - 48,000; Part time

Benefits offered by this job

Flexible working hours

Hybrid work arrangement

Supportive team culture

Job summary

Stenhouse Recruitment on the Sunshine Coast is seeking a Part-time Administrator to manage day-to-day workflow in a growing business. You’ll support the Managing Director and field staff, ensuring smooth operations and timely responses.

Flexible, hybrid role with ownership and learning opportunities. Experience with admin, invoicing, and MS Office is valued; AroFlo experience is highly regarded. Hours across 5 days per week with a supportive team.

Qualifications

• Prior experience in an administration position.
• AroFlo experience highly regarded.
• Experience in project/building/construction environments preferred but not essential.

Responsibilities

• Managing business inbox
• Follow up to ensure enquiries and managed
• Update quotes in AroFlo
• Maintain supplier lists
• Invoicing
• Allocate purchase orders to jobs
• Travel and accommodation
• Maintain electronic filing
• Provide support to Managing Director and Business Manager as required

Skills

MS Office

Proactive

Strong communication

Tools

AroFlo

Microsoft Office

Job description

• Part-time hybrid opportunity with flexibility
• Opportunity to take ownership and continue to learn
• Salary negotiable to experience

• Part-time hybrid opportunity with flexibility
• Opportunity to take ownership and continue to learn
• Salary negotiable to experience

Why You Will Be Excited About This Role

If you love variety, immersing yourself in detail and building structure to your every day, this is the job for you! You will be joining a business with a 25+ year history in providing residential and commercial rectification and coating solutions to the South East Queensland market. With a strong pipeline of business and the experience to service Tier 1 and Tier 2 projects, this is an exciting phase to be joining the business.

Due to continued growth, this administrator position will manage the day to day flow of work in the business. From providing support to the Managing Director to ensuring field staff have the support they need to get on with the job!

Success in your first year looks like a tighter, more efficient administrative function, a team that can rely on your expertise and becoming the “go to person”.
Here’s what makes this opportunity stand out:

• Contribute to new systems and processes: You’ll support the Business Manager in shaping the administrative systems and processes, not just maintain what's already there.
• Broad exposure across the business: Whilst there are standard duties, every day will be different and the variety and opportunity to contribute to the growth of the business will drive your success.
• Flexibility: Part‑time roles that offer genuine ownership and opportunity to contribute are rare. Hours are flexible across 5 days per week.

Why You Will Like Working Here

You’ll be joining an established and successful business with a strong pipeline of work and genuine, sustained growth ahead. That stability means you can focus on doing great work rather than wondering what’s around the corner.

You’ll also be joining a team that’s genuinely committed to seeing the business succeed, and a leadership group that’s willing to invest in its people. The kind of environment where good ideas get heard and good people get backed.

A few more reasons you’ll enjoy it here:

• Flexible and hybrid working arrangements
• A close‑knit, collaborative team culture where your contribution is visible and valued
• The chance to grow your role and responsibilities as the business scales

What You Will Be Working On

You will be the person managing the day to day and ensuring the “i’s are dotted and the “t’s crossed”! You’ll have real scope to bring your own ideas which will be heard and appreciated! You will be responsible for;

• Managing business inbox
• Follow up to ensure enquiries and managed
• Update quotes in AroFlo
• Maintain supplier lists
• Invoicing
• Allocate purchase orders to jobs
• Travel and accommodation
• Maintain electronic filing
• Collect mail and ensure office consumables are managed
• Provide support to Managing Director and Business Manager as required

What Do You Need To Be Successful

You’re someone who takes ownership without needing to be asked twice. You spot inefficiencies before they become issues, you communicate clearly across every level of a business, and you genuinely enjoy bringing order to a growing, fast‑moving environment. You're adaptable, you're discreet with sensitive information, and you're driven to keep learning, whether that’s new systems, new software, or new ways of doing things better.

To thrive in this role, you’ll bring:

• Prior experience in an administration position
• AroFlo experience highly regarded
• Experience working in project/building/construction environments preferred but not essential
• Strong Microsoft Office skills and comfort picking up new systems and tools
• A proactive nature where you don’t wait to be asked
• Strong organisational skills
• Finance/invoicing exposure would also be advantageous

If you've curious about roles such as Project Administrator, Senior Office Administrator or Office Coordinator we'd love to hear from you too.