Administration Officer

Waterson Diesel; Brisbane; Presencial; AUD 55.000 - 75.000; Jornada completa

Descripción de la vacante

CQ Diesel, part of the Waterson Group, is seeking an organised, reliable and proactive Administration Officer to join our South East Queensland team. This full-time role provides day-to-day administrative support to ensure smooth branch operations, working with management, technicians, customers and suppliers.

Based in Eagle Farm, you will handle reception, invoicing, records, timesheets and reporting, while helping with purchase orders and supplier documentation.

Formación

• Previous administration or office experience.
• Strong organisational and time-management skills.
• Good written and verbal communication skills.
• Confidence dealing with customers and suppliers.
• Strong attention to detail.
• Ability to learn new systems and software.
• Ability to prioritise and manage multiple tasks.
• Team-focused attitude and ability to work independently.

Responsabilidades

• General office administration and reception duties.
• Answering phones and responding to customer enquiries.
• Assisting with customer bookings and job coordination.
• Creating and maintaining customer and job records.
• Preparing and processing job documentation.
• Assisting with purchase orders and supplier documentation.
• Processing and checking invoices.
• Assisting with customer invoicing and job close-out.
• Following up outstanding paperwork and documentation.
• Data entry and maintaining accurate records.
• Liaising with customers, suppliers and technicians.
• Assisting management with reports and general administration.
• Supporting accounts payable and receivable processes as required.
• Assisting with timesheets and employee documentation.
• Working with the wider Waterson Group administration and finance teams.

Conocimientos

Organisational skills

Time management

Communication

Customer service

Attention to detail

Computer skills

Herramientas

Invoicing software

Purchase orders systems

Job management system

Descripción del empleo

CQ Diesel, part of the Waterson Group, is seeking an organised, reliable and proactive Administration Officer to join our South East Queensland team.

The Waterson Group is a long-standing, family-owned Queensland business providing mechanical, fleet and heavy equipment services across multiple locations.

With continued growth and plans to expand our CQ Diesel branch network throughout South East Queensland, we are looking for an administration professional who can support our team, customers and day-to-day operations.

This is a varied role where no two days are exactly the same. You'll work closely with management, technicians, customers, suppliers and our Group administration team.

Administration Officer – Eagle Farm

CQ Diesel | Waterson Group

South East Queensland | Full-Time

Join a Growing Queensland Business

The Role

As Administration Officer, you will provide day-to-day administrative support to ensure the smooth and efficient running of the branch.

Your responsibilities will include:

• General office administration and reception duties

• Answering phones and responding to customer enquiries

• Assisting with customer bookings and job coordination

• Creating and maintaining customer and job records

• Preparing and processing job documentation

• Assisting with purchase orders and supplier documentation

• Processing and checking invoices

• Assisting with customer invoicing and job close-out

• Following up outstanding paperwork and documentation

• Data entry and maintaining accurate records

• Filing and document management

• Liaising with customers, suppliers and technicians

• Assisting management with reports and general administration

• Supporting accounts payable and receivable processes as required

• Assisting with timesheets and employee documentation

• Working with the wider Waterson Group administration and finance teams

About You

We're looking for someone who is organised, approachable and comfortable working in a busy operational environment.

You will ideally have:

• Previous administration or office experience

• Strong organisational and time-management skills

• Good written and verbal communication skills

• Confidence dealing with customers and suppliers

• Strong attention to detail

• Good computer skills and the ability to learn new systems

• The ability to prioritise and manage multiple tasks

• A positive, practical and team-focused attitude

• The confidence to follow up paperwork and keep processes moving

• The ability to work independently when required

Experience within the mechanical, automotive, heavy vehicle, transport, construction or similar industry would be highly regarded but is not essential.

Experience with accounts administration, invoicing, purchase orders or job management systems would also be advantageous.

Why Join CQ Diesel?

• Join an established and growing Queensland family-owned business

• Secure, full-time administration position

• Varied role supporting both customers and operations

• Be part of CQ Diesel's continued expansion throughout SEQ

• Work closely with local management and the wider Waterson Group

• Opportunity to develop your skills as the business grows

• Friendly, practical and team-focused working environment

All applications will be treated confidentially.