Administration Officer - SEQ Operations & Customer Support

Waterson Diesel; City of Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

CQ Diesel, part of the Waterson Group, is seeking an organised, reliable and proactive Administration Officer to join our South East Queensland team. This full-time role provides day-to-day administrative support to ensure smooth branch operations, working with management, technicians, customers and suppliers.

Based in Eagle Farm, you will handle reception, invoicing, records, timesheets and reporting, while helping with purchase orders and supplier documentation.

Qualifications

• Previous administration or office experience.
• Strong organisational and time-management skills.
• Good written and verbal communication skills.
• Confidence dealing with customers and suppliers.
• Strong attention to detail.
• Ability to learn new systems and software.
• Ability to prioritise and manage multiple tasks.
• Team-focused attitude and ability to work independently.

Responsibilities

• General office administration and reception duties.
• Answering phones and responding to customer enquiries.
• Assisting with customer bookings and job coordination.
• Creating and maintaining customer and job records.
• Preparing and processing job documentation.
• Assisting with purchase orders and supplier documentation.
• Processing and checking invoices.
• Assisting with customer invoicing and job close-out.
• Following up outstanding paperwork and documentation.
• Data entry and maintaining accurate records.
• Liaising with customers, suppliers and technicians.
• Assisting management with reports and general administration.
• Supporting accounts payable and receivable processes as required.
• Assisting with timesheets and employee documentation.
• Working with the wider Waterson Group administration and finance teams.

Skills

Organisational skills

Time management

Communication

Customer service

Attention to detail

Computer skills

Tools

Invoicing software

Purchase orders systems

Job management system

Job description

CQ Diesel, part of the Waterson Group, is seeking an organised, reliable and proactive Administration Officer to join our South East Queensland team. This full-time role provides day-to-day administrative support to ensure smooth branch operations, working with management, technicians, customers and suppliers.

Based in Eagle Farm, you will handle reception, invoicing, records, timesheets and reporting, while helping with purchase orders and supplier documentation.