Administration Officer

Coorparoo Aged Care; Brisbane; On-site; AUD 30,000 - 46,000; Part time

Job summary

Coorparoo Aged Care is seeking an experienced Administration Officer to join our team on a part-time basis. You will coordinate day-to-day administrative functions and provide reception support to ensure smooth operation.

The role requires aged care administration experience, strong organisation, rostering and payroll liaison skills, and proficiency with Outlook, MS Teams, Excel and Word. You will work closely with HR and facilities to support residents and staff.

Qualifications

• Experience in Aged Care Administration or Business Administration essential.
• Strong organisational skills & ability to effectively manage and prioritise multiple tasks.
• Proven skills in using Microsoft packages and electronic systems – Outlook, MS Teams, Excel, and Word
• Workforce planning and Rostering experience in the Aged Care industry

Responsibilities

• Provide high standard customer service to residents, families, staff and external agencies.
• Ensure accurate payroll data entry and timely wage payments per Award requirements.
• Process resident billing, accounts receivable/payable, petty cash and other admin tasks on time per policy.
• Manage admin data entry for enquiries, admissions, transfers and discharges in the Clinical Management System.
• Publish 4-week rosters, plan absences and approve daily timesheets.
• Assist Facility Manager with recruitment, onboarding/offboarding and payroll enquiries.

Skills

Organisational skills

Prioritisation

Multitasking

Tools

Outlook

MS Teams

Excel

Word

Job description

Coorparoo Aged Care are seeking an experienced Administration Officer to join our team on a Part-time basis.

About the Role

You will be responsible for the coordination and maintenance of day-to-day administrative functions and reception services to ensure effective and efficient business operations at Coorparoo Aged Care.

Responsibilities:

Always ensuring a high standard of customer service including presenting in a professional manner when interacting with residents, resident representatives, members of the public, staff and external agencies.

Ensuring payroll data entry is accurate and completed on time to facilitate payment of employee wages in accordance with the relevant Award requirements.

Ensure that all data entry and processing for resident billing, accounts receivable/ payable, petty cash reconciliation, and other administrative functions are completed within required timeframe and in accordance with company policy and legislative requirements.

Managing the administrative data entry processes involved in customer enquiries for placement; the admission of permanent residents into LeeCare (Clinical Management System); transfer of residents; respite admission and discharge of residents from care.

Ensure 4-week roster is published at all times, forward planning for absences and daily timesheet approvals are completed.

Assist the Facility Manger in recruitment, onboarding and offboarding activities as well as payroll enquiries, liaising with HR and Payroll when required.

About you

Experience in Aged Care Administration or Business Administration essential

Strong organisational skills & ability to effectively manage and prioritise multiple tasks.

Proven skills in using Microsoft packages and electronic systems – Outlook, MS teams, Excel, and Word

Workforce planning and Rostering experience in the Aged Care industry

About us

At Coorparoo Aged Care, we understand the critical role that the Administration Team play in providing exceptional care to our residents.Our aim is to provide a high standard ofPerson-Centred Carein partnership with residents, their family and our staff. We are committed to enriching the lives of older Australians by empowering residents to make the most out of every day in a way that is important to them; independence, dignity, and a sense of purpose.

If this sounds like the role for you, we would love to hear from you.