Administration Officer

Churches of Christ in Queensland; Gold Coast City; On-site; AUD 42,000 - 56,000; Part time

Benefits offered by this job

Salary packaging

Flexible work arrangements

Learning and development

Meaningful work

Job summary

Churches of Christ in Queensland's Lady Small Haven Aged Care Service in Benowa is seeking an Administration Officer part-time role, Monday to Friday. You will be the friendly first contact for residents, families, and visitors, supporting the Service Manager and ensuring smooth day-to-day operations.

The role covers inquiries, accounts payable, meeting coordination, rostering support, and compliance tasks across onboarding and staff records.

Qualifications

• Minimum 1 year of administration experience.
• Certificate III in Business or equivalent is preferred.
• A current National Police Certificate and NDIS Worker Screening Check (or willingness to obtain).
• Experience in aged care is highly regarded.

Responsibilities

• Respond to incoming enquiries and coordinate interactions with residents, relatives, suppliers and other stakeholders.
• Provide general administrative assistance, including accounts payable, receipting, banking, stationery management and archiving of records.
• Schedule and organise meetings, interviews, training and appointments as required.
• Assist with staff rosters and filling vacant shifts.
• Liaise with internal teams to ensure paperwork, training, payroll and compliance requirements are completed within the onboarding process for new staff and maintaining compliant staff records.
• Assist with maintaining the residential enquiries database and conduct site tours for potential residents and relatives.

Skills

Communication skills

Education

Certificate III in Business or equivalent

Tools

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Job description

Administration Officer - Aged Care

Lady Small Haven Aged Care Service, Benowa

Permanent Part Time: Monday to Friday

About The Role

As our Administration Officer, you'll be the friendly and efficient first point of contact for residents, families, and visitors. Reporting to the Service Manager, you'll play a key role in ensuring the smooth day-to-day running of our aged care service.

Your Responsibilities Will Include

• Respond to incoming enquiries and coordinate interactions with residents, relatives, suppliers and other stakeholders.
• Provide general administrative assistance, including accounts payable, receipting, banking, stationery management and archiving of records.
• Schedule and organise meetings, interviews, training and appointments as required.
• Assist with staff rosters and filling vacant shifts.
• Liaise with internal teams to ensure paperwork, training, payroll and compliance requirements are completed within the on-boarding process for new staff and maintaining compliant staff records.
• Assist with maintaining the residential enquiries database and conduct site tours for potential residents and relatives.

What You'll Bring

• Certificate III in Business/or equivalent experience (Highly Regarded)
• Minimum 1 year of administration experience
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong communication and interpersonal skills
• A current National Police Certificate and NDIS Worker Screening Check (or willingness to obtain)
• Previous experience in aged care is highly regarded

Why Join Churches of Christ?

At Churches of Christ, we're proud to be one of Australia's largest and most diverse not-for-profit organisations, with a legacy of care spanning over 140 years. Our faith-based mission drives us to make a genuine difference in people's lives every day.

When You Join Us, You'll Enjoy

• Generous salary packaging - increase your take-home pay
• Flexible work arrangements and a supportive, family-friendly culture
• Ongoing learning and development opportunities
• The chance to be part of something truly meaningful

Importantly, you will be someone who closely aligns with our organisational values of:

Integrity, Compassion, Excellence, Courage

We actively encourage and welcome applications from Aboriginal and Torres Strait Islander peoples and people from all backgrounds.