Administration Manager

McNaughts Transport; Dubbo; On-site; AUD 75,000 - 110,000; Full time

Benefits offered by this job

Competitive salary package

Career development opportunities

Supportive work environment

Job summary

McNaughts Transport in Dubbo (NSW) is seeking an experienced Office Administration Manager to oversee the administration function for our General Freight division. This full-time, onsite role supports the leadership team and ensures efficient operations in a busy transport environment.

The ideal candidate has 2+ years as an Administration Manager, strong communication skills, and proficiency in Microsoft Office and Xero.

Qualifications

• 2+ years experience as an Administration Manager, preferably in transport or logistics.
• Strong written and verbal communication skills.
• Proficient with Microsoft Office and Xero accounting software.

Responsibilities

• Oversee all administrative tasks for the General Freight division, including invoicing and record-keeping.
• Manage auditable records for pallet accounts (Chep/Loscam).
• Support Operations and Logistics Manager with consignments to drivers.

Skills

Administration management

Verbal & written communication

Microsoft Office

Xero accounting

Team collaboration

Education

Bachelor's degree in Business or related field

Tools

Transvirtual

Xero Accounting Software

Job description

Join Our Team as an Office Administration Manager!
We are a leading logistics and transportation company in Australia, dedicated to providing reliable and efficient solutions for our clients. Our services span long-haul transportation, dangerous goods transport, and distribution management. With a team of experienced professionals, we pride ourselves on delivering the highest quality service.

About the Role:

We are looking for a highly experienced and proactive Office Administration Manager to oversee the administration function for our General Freight division. This full-time, onsite role is pivotal in ensuring operational excellence and providing crucial support to the leadership team. This position is available in either our Dubbo (NSW) office — please indicate your preferred location when applying.

Key Responsibilities:

• Oversee all administrative tasks for the General Freight division, including the accurate and timely entry, pricing, and weekly/monthly invoicing of all transport and warehousing consignments.
• Manage and maintain auditable records for Chep and Loscam pallet accounts.
• Support the Operations and Logistics Manager with the allocation and coordination of consignments to drivers.
• Provide professional, proactive, and clear communication to our customers.
• Ensure all required information and reports are delivered to the Corporate Services Manager in line with business deadlines.
• Work closely with the General Freight General Manager on various tasks, including business compliance.

Requirements:

Essential Skills/Qualifications

• Demonstrated experience as an Administration Manager for 2+ years or equivalent, ideally within the transport or logistics industry.
• Higher-level verbal and written communication skills. Proven proficiency with Microsoft Office products and Xero accounting software.
• A proven ability to work effectively with others and build strong working relationships.

Desirable Skills / Qualifications

• Previous experience using Transvirtual or a similar Transport Management System (TMS).
• In-depth knowledge of transport industry terms and culture.
• Recent graduate from a Business degree or similar highly regarded.

Additional Benefits and Opportunities

• Competitive salary package based on experience and qualifications
• Opportunities for career growth and professional development
• Positive and supportive work environment