Front Desk Administrator

Capital Transport; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Birthday celebrations

Social events

Ongoing training

Career progression

Job summary

Capital Transport in Melbourne is seeking a detail‑driven Administrator to support day‑to‑day operations. Reporting to the Office & Administration Supervisor, you will manage invoices, updates to rates, daily reports, and other essential admin tasks to keep the business running smoothly.

You will liaise with external partners, coordinate events and catering, respond to client queries, and assist the Customer Service team with overflow calls.

Qualifications

• Experience in administration or office support roles is helpful but not required.
• Strong attention to detail and accuracy.
• Excellent communication and organisational skills.
• Ability to manage deadlines and multiple tasks.
• A proactive, team‑oriented approach.
• Proficient in Microsoft Office and comfortable learning new software.

Responsibilities

• Provide sales administration support, including invoice comparisons and rate updates.
• Complete daily business reporting, including job checks to ensure all charges are accurate.
• Liaise with external businesses to coordinate facility maintenance and resolve building‑related issues.
• Respond to client queries promptly and professionally.
• Coordinate team events and social club activities.
• Organise all business catering requirements.
• Support the Customer Service team by assisting with overflow calls.
• Deliver general administrative support across the business.
• Maintain office and stationery supplies to ensure smooth daily operations.
• Handle ad‑hoc tasks as required to support business needs.

Skills

Attention to detail

Communication

Organisational skills

Deadline management

Team orientation

Proactive approach

Tools

Microsoft Office

Job description

Capital Transport is Australia’s largest and fastest‑growing courier and taxi truck business, delivering tailored B2B transport and logistics solutions.

We’re looking for a detail‑driven and highly organised Administrator to support our day‑to‑day operations. Reporting to the Office & Administration Supervisor this role is perfect for someone who enjoys working with numbers, solving problems, supporting internal teams, and keeping essential business processes running smoothly.

Why Join Us?

Earnings: $65,000 + super

Vibrant culture: Birthday Celebrations, social events and MORE!

Room to grow: Ongoing training, development and real career progression

What You’ll Do:

• Provide sales administration support, including invoice comparisons and rate updates
• Complete daily business reporting, including job checks to ensure all charges are accurate.
• Liaise with external businesses to coordinate facility maintenance and resolve building‑related issues
• Respond to client queries promptly and professionally
• Coordinate team events and social club activities
• Organise all business catering requirements
• Support the Customer Service team by assisting with overflow calls
• Deliver general administrative support across the business
• Maintain office and stationery supplies to ensure smooth daily operations
• Handle ad‑hoc tasks as required to support business needs

Skills & Experience:

• Experience in administration or office support roles - but not essential
• Strong attention to detail and accuracy
• Excellent communication and organisational skills
• Ability to manage deadlines and multiple tasks
• A proactive, team‑oriented approach
• Applicants must be proficient in Microsoft Office and comfortable learning new software

Full working rights