Administration Supervisor

North West Queensland; Mount Isa City; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive salary

Career development

Employee perks and discounts

Flexible work from home

Parental leave policy

Peer recognition awards

Job summary

Team Global Express (TGE) in Mount Isa is seeking a branch Administration Leader to take ownership of the key administrative function and lead the local team. You will work with the NQ Regional Manager and operational leaders to keep the branch running efficiently.

You'll oversee financial and compliance reporting, manage AP/AR, and drive process improvements while building strong stakeholder relationships and promoting a safety-first culture.

Qualifications

• Experience leading an administration team.
• Strong admin experience in transport or logistics.
• Experience with accounts payable and receivable.
• Proficient in MS Office, especially Excel, Outlook and Word.
• Experience preparing operational, financial and compliance reports.
• Good numerical skills with understanding of P&L and cost management.
• Strong people leadership and team-management skills.
• Excellent organisational and prioritisation abilities.
• Ability to work autonomously and meet deadlines.
• Experience with Tollworks or similar system.

Responsibilities

• Lead, supervise and support the branch Administration team.
• Coordinate daily administrative workloads and priorities.
• Manage team rosters, hours, leave and overtime.
• Oversee accounts payable and accounts receivable activities.
• Complete operational, financial and compliance reporting.
• Support branch performance reporting and analysis against the P&L.
• Maintain accurate employee and administration records.
• Act as Tollworks 2IC and support the effective use of branch systems.
• Ensure administration processes comply with company policies and procedures.
• Identify opportunities to streamline systems and improve administrative processes.

Skills

People leadership

Accounts payable

Accounts receivable

Excel

Time management

Communication

Problem solving

Autonomy

Stakeholder management

Tollworks

Tools

Tollworks

Job description

Job Description

Reporting to the NQ Regional Manager, you'll take ownership of the branch's administrative function, lead and support the Administration team, oversee financial and compliance activities, and work closely with operations to keep the branch running efficiently.

If you enjoy leading people, solving problems and improving the way things are done, we'd like to hear from you.

What You'll Do

• Lead, supervise and support the branch Administration team.
• Coordinate daily administrative workloads and priorities.
• Manage team rosters, hours, leave and overtime.
• Oversee accounts payable and accounts receivable activities.
• Complete operational, financial and compliance reporting.
• Support branch performance reporting and analysis against the P&L.
• Maintain accurate employee and administration records.
• Act as Tollworks 2IC and support the effective use of branch systems.
• Ensure administration processes comply with company policies and procedures.
• Identify opportunities to streamline systems and improve administrative processes.
• Provide accurate and timely information to the Regional Manager and operational teams.
• Build strong relationships with customers and internal stakeholders.
• Support quality assurance, audits and compliance requirements.
• Lead by example and promote a strong safety-first culture.
• Support change and continuous improvement across the branch.
• Permanent Full-Time opportunity
• Take ownership of a key branch administration function.
• Lead and develop a local Administration team.
• Work directly with the NQ Regional Manager and operational leaders.
• Varied role across leadership, finance, reporting, compliance and operations.
• Opportunity to introduce process improvements and make a genuine impact.
• Ongoing learning and career-development opportunities.
• Join one of Australia's leading transport and logistics businesses.

Make Your Mark in Mount Isa

About the Employer

Team Global Express (TGE) is an Australian-owned transport and logistics business delivering to Australia and New Zealand. We're not only transforming our operations but striving towards changing the logistics industry and becoming an Environmental, Social, and Governance leader by 2030. To learn more about our story, visit **************************************** TGE

We care about our customers, our people, and our planet. We are always innovating and improving our services. We are driven by passion and purpose, and we never stop.

About the Candidate

• Previous experience leading or supervising an administration team.
• Strong administration experience, ideally within transport, logistics or a fast-paced operational environment.
• Experience with accounts payable and receivable.
• Strong Microsoft Office skills, particularly Excel, Outlook and Word.
• Experience preparing operational, financial and compliance reports.
• Good numerical skills and an understanding of P&L and cost management.
• Strong people leadership and team-management skills.
• Excellent organisational, time-management and prioritisation skills.
• Strong written and verbal communication skills.
• Confidence dealing with internal and external stakeholders.
• Good problem-solving and decision-making skills.
• Ability to work autonomously and meet time-critical deadlines.
• Experience with Tollworks or a similar transport/database system would be highly regarded.
• A strong commitment to customer service, safety and compliance.

Work Environment

• Competitive salary above industry standards
• Upskilling, training, mentoring and more to support your career development journey
• Fun and practical employee perks and discounts
• Flexible work, including work from home
• Inclusive parental leave policy that supports all parents & carers
• Peer recognition awards acknowledge when you go above and beyond.