Admin

AMG Freight; Liverpool City Council; On-site; AUD 60,000 - 80,000; Full time

Job summary

AMG Freight in Liverpool, NSW seeks an Admin professional to manage day-to-day accounts payable, invoicing, and general administration. The role reports to the General Manager and supports the Managing Director as needed. Hybrid work with at least 3 days in the office.

The ideal candidate has Xero experience, a finance/accounting background, strong attention to detail, and good Excel skills. Mandarin is preferred; legal working rights in Australia are required.

Qualifications

• Must have experience with Xero and invoicing processes.
• Background in finance, accounting or bookkeeping is preferred.

Responsibilities

• Handle and process supplier bills and invoices; monitor payable status.
• Prepare and issue client invoices; ensure timely payment and accuracy.

Skills

Attention to detail

Organisational skills

Time management

Independent communication

Mandarin speaking

Legal working rights in Australia

Education

Finance/Accounting/Bookkeeping background

Tools

Xero

Microsoft Excel

Job description

AMG Freight is seeking a dedicated Admin professional to join our team in Liverpool, NSW on a full-time basis. We are looking for a reliable and detail-oriented Administration & Accounts Payable/Receivable Officer to join our team. This position will be responsible for day-to-day accounts payable, invoicing, payment monitoring and general administration.

The successful candidate will report directly to the General Manager and provide administrative support to the Managing Director when required.

Key Responsibilities

Accounts Payable

• Handle and process supplier bills and invoices
• Review and cross-check supplier invoices against relevant records and supporting documents
• Identify and follow up on any discrepancies
• Arrange supplier payments following internal approval procedures
• Maintain accurate records of bills and payments in the accounting system

Invoicing & Accounts Receivable

• Prepare and issue invoices to clients accurately and on time
• Monitor client payment status and follow up on outstanding accounts where required
• Review and cross-check invoices prepared by the Sales & Operations teams before final approval
• Verify rates, charges and supporting information to ensure invoicing accuracyEnter and maintain all invoices and relevant records in the accounting system
• Assist with reconciliation and account-related enquiries

Administration & Reporting

• Report directly to the General Manager
• Maintain organised financial and administrative records
• Provide general administrative support to the business
• Complete other administrative duties and ad-hoc tasks assigned by the Managing Director

What We're Looking For

• Previous experience using Xero is required
• A background in Finance, Accounting, Bookkeeping or a related field is preferred
• Previous experience in Accounts Payable, Accounts Receivable or invoicing will be highly regarded
• Strong attention to detail and confidence working with numbers
• Good organisational and time-management skills
• Ability to cross-check information and identify discrepancies
• Good Microsoft Office skills, particularly Excel
• Mandarin speaking is preferred
• Must have legal working rights in Australia
• Able to work independently and communicate effectively with management and other departments

Work Arrangement

• Hybrid working arrangement
• Minimum 3 days per week in the office
• Remaining days may be worked remotely, subject to business requirements and management approval

If you are organized, responsible and detail-oriented with experience in Xero and accounts administration, we would be pleased to hear from you.