Accounts Admin Assistant - Transport

NextGen HR Pty Ltd; City of Melbourne; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

On-site parking

Dynamic workday

Career progression

Great culture

Job summary

NextGen HR Pty Ltd is seeking an Accounts Admin Assistant in Australia to support the accounts team and keep debtor/creditor processes running smoothly. You will be responsible for invoicing, payment allocations, and AR/AP duties within a fast-paced transport-focused operation.

Ideal candidates have 2+ years in AR/Finance Admin, solid MS Word/Excel skills, and must have transport industry experience. On-site role with a dynamic, team-driven culture and clear progression to Office Manager in the

Qualifications

• 2+ years in Accounts Receivable and Finance Administration.
• Must have working experience in the transport industry.
• Advanced computer literacy including MS Word, Excel and accounting software.
• Excellent attention to detail and accuracy in data entry.
• Strong problem-solving skills to resolve payment discrepancies or overdue accounts.
• Excellent written and verbal communication with customers and stakeholders.

Responsibilities

• Facilitate the weekly invoice run and allocate payments within Xero and TMS.
• Chase outstanding payments and send end-of-month reminders in Xero.
• Reconcile debtor ledgers between accounting and TMS systems.
• Acknowledge and respond to AR inbox queries within 48 hours.
• Investigate credit claims, resolve billing disputes, assess customer creditworthiness.
• Assist with Accounts Payable including invoice reconciliations and data entry.
• Review daily driver runsheets, calculate driver hours, and update the timesheet system.
• Generate financial reports on accounts receivable aging, cash flow, and related metrics.

Skills

Accounts Receivable

Finance Administration

Customer service

Attention to detail

Communication

Problem solving

Transport industry experience

Tools

Xero

TMS

MS Word

Excel

Job description

Join a thriving national transport provider dedicated to uncompromised service and efficient supply chain solutions! Operating across a diverse range of industries, our client's vision is to be Australia's most reliable freight partner. They are currently seeking a proactive and detail-oriented Accounts Admin Assistant to champion their accounts processes and support their fast-paced operations team.

The Role

Reporting directly to the National Business & Administration Manager, the Accounts Admin Assistant is responsible for ensuring the accurate and timely management of the company’s financial transactions. This role is vital to the business, focusing heavily on the day-to-day administrative functions surrounding debtor and creditor account maintenance.

Key Responsibilities

Facilitate the weekly invoice run and manage payment allocations within Xero and TMS systems.

Chase outstanding payments, follow up on overdue accounts, and prepare end-of-month payment reminders via Xero.

Reconcile debtor ledgers between accounting and TMS systems.

Ensure all customer inquiries via the AR inbox are acknowledged and answered within 48 hours.

Investigate credit claims, resolve billing disputes, and assess customer creditworthiness.

Assist with Accounts Payable duties, including invoice reconciliations, discrepancy resolution, and data entry.

Review daily driver runsheets, calculate driver hours, and update the timesheet system.

Generate financial reports on accounts receivable aging, cash flow, and other relevant metrics

About You

To be successful in this role, you will be a highly organised professional who thrives in a fast-paced environment and possesses the following:

A minimum of 2 years of proven experience specifically in Accounts Receivable (AR) and Finance Administration.

Prior background and working experience in the transport industry - MUST HAVE.

Advanced computer literacy, including experience with MS Word, Excel, and accounting software.

Excellent attention to detail, as accuracy in data entry and record-keeping is crucial.

Strong problem-solving skills to effectively identify and resolve payment discrepancies or overdue accounts.

Excellent written and verbal communication skills to interact with customers and internal stakeholders.

A dedicated customer service focus across written, phone, and face-to-face channels.

The right to work in Australia (Australian citizen, permanent resident, or holding an appropriate working visa).

Why Join?

Dynamic Workday: Enjoy a varied role where you will tackle a diverse range of tasks—no two days are ever the same!

Career Progression: Take advantage of a clear and supported pathway to advance into an Office Manager role in the future.

Great Culture: Become part of a highly welcoming, social, and team-oriented work environment.

Convenient On-Site Parking: Enjoy stress-free commuting with plenty of free parking available across two building sites.