Administration Manager

McNaughts Transport; City of Brisbane; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Competitive salary

Career growth

Supportive work environment

Job summary

McNaughts Transport is seeking an experienced Office Administration Manager to lead the administration function for the General Freight division. This full-time, onsite role is based in Acacia Ridge (QLD) with preference indicated for location when applying.

You will oversee invoicing, records, and coordination of consignments, supporting the Operations Manager and leadership team while ensuring timely reports to Corporate Services. Strong MS Office and Xero skills are essential.

Qualifications

• Demonstrated experience as an Administration Manager for 2+ years or equivalent, ideally within the transport or logistics industry.
• Higher-level verbal and written communication skills. Proficiency with Microsoft Office products and Xero accounting software.
• Proven ability to work effectively with others and build strong working relationships.

Responsibilities

• Oversee all administrative tasks for the General Freight division, including invoicing and reporting.
• Manage auditable records for Chep and Loscam pallet accounts.
• Support Operations and Logistics Manager with allocation and coordination of consignments to drivers.
• Provide professional, proactive communication to customers.
• Ensure reports are delivered to the Corporate Services Manager on time.

Skills

Administration Manager experience

MS Office

Xero

Education

Business degree or equivalent

Tools

Transvirtual

Xero

Job description

Join Our Team as an Office Administration Manager!
We are a leading logistics and transportation company in Australia, dedicated to providing reliable and efficient solutions for our clients. Our services span long-haul transportation, dangerous goods transport, and distribution management. With a team of experienced professionals, we pride ourselves on delivering the highest quality service.

About the Role

We are looking for a highly experienced and proactive Office Administration Manager to oversee the administration function for our General Freight division. This full-time, onsite role is pivotal in ensuring operational excellence and providing crucial support to the leadership team. This position is available in either our Acacia Ridge (QLD) office — please indicate your preferred location when applying.

Key Responsibilities

• Oversee all administrative tasks for the General Freight division, including the accurate and timely entry, pricing, and weekly/monthly invoicing of all transport and warehousing consignments.
• Manage and maintain auditable records for Chep and Loscam pallet accounts.
• Support the Operations and Logistics Manager with the allocation and coordination of consignments to drivers.
• Provide professional, proactive, and clear communication to our customers.
• Ensure all required information and reports are delivered to the Corporate Services Manager in line with business deadlines.
• Work closely with the General Freight General Manager on various tasks, including business compliance.

Requirements

Essential Skills/Qualifications

• Demonstrated experience as an Administration Manager for 2+ years or equivalent, ideally within the transport or logistics industry.
• Higher-level verbal and written communication skills. Proven proficiency with Microsoft Office products and Xero accounting software.
• A proven ability to work effectively with others and build strong working relationships.

Desirable Skills / Qualifications

• Previous experience using Transvirtual or a similar Transport Management System (TMS).
• In-depth knowledge of transport industry terms and culture.
• Recent graduate from a Business degree or similar highly regarded.

Competitive salary package based on experience and qualifications

Opportunities for career growth and professional development

Positive and supportive work environment

Join our dedicated team and contribute to the success of McNaughts. If you meet the above requirements and are ready to take on a diverse range of administrative tasks, We look forward to hearing from you!