Administration Supervisor

Team Global Express; Mount Isa City; On-site; AUD 80,000 - 100,000; Full time

Benefits offered by this job

Flexible work from home

Career development

Employee perks

Job summary

Team Global Express in Mount Isa, QLD, invites an experienced Administration Supervisor to lead the branch Administration team and own the administrative function. You will supervise the team, coordinate workloads, manage rosters, and oversee accounts payable/receivable while delivering compliant reporting.

Reporting to the NQ Regional Manager, you will drive process improvements, support operations, and build strong relationships with internal stakeholders.

Qualifications

• Experience leading an administration team.
• Experience in transport/logistics environment.
• Experience with accounts payable/receivable.
• Strong MS Office skills, especially Excel, Outlook and Word.

Responsibilities

• Lead, supervise and support the branch Administration team.
• Coordinate daily administrative workloads and priorities.
• Manage rosters, hours, leave and overtime.
• Oversee accounts payable and accounts receivable.
• Complete operational, financial and compliance reporting.
• Support branch performance reporting and analysis against the P&L.
• Maintain accurate employee and administration records.
• Identify opportunities to streamline systems and improve processes.
• Provide accurate information to Regional Manager and teams.
• Build relationships with customers and internal stakeholders.

Job description

Team Global Express is looking for an experienced Administration Supervisor to lead our Administration team in Mount Isa, QLD.

This is a great opportunity for an experienced Administration Supervisor, Team Leader or Senior Administrator ready to take the next step in their career.

Reporting to the NQ Regional Manager, you'll take ownership of the branch's administrative function, lead and support the Administration team, oversee financial and compliance activities, and work closely with operations to keep the branch running efficiently.

If you enjoy leading people, solving problems and improving the way things are done, we'd like to hear from you.

What You'll Do

• Lead, supervise and support the branch Administration team.
• Coordinate daily administrative workloads and priorities.
• Manage team rosters, hours, leave and overtime.
• Oversee accounts payable and accounts receivable activities.
• Complete operational, financial and compliance reporting.
• Support branch performance reporting and analysis against the P&L.
• Maintain accurate employee and administration records.
• Act as Tollworks 2IC and support the effective use of branch systems.
• Ensure administration processes comply with company policies and procedures.
• Identify opportunities to streamline systems and improve administrative processes.
• Provide accurate and timely information to the Regional Manager and operational teams.
• Build strong relationships with customers and internal stakeholders.
• Support quality assurance, audits and compliance requirements.
• Lead by example and promote a strong safety-first culture.
• Support change and continuous improvement across the branch.

What You'll Bring

• Previous experience leading or supervising an administration team.
• Strong administration experience, ideally within transport, logistics or a fast-paced operational environment.
• Experience with accounts payable and receivable.
• Strong Microsoft Office skills, particularly Excel, Outlook and Word.
• Experience preparing operational, financial and compliance reports.
• Good numerical skills and an understanding of P&L and cost management.
• Strong people leadership and team-management skills.
• Excellent organisational, time-management and prioritisation skills.
• Strong written and verbal communication skills.
• Confidence dealing with internal and external stakeholders.
• Good problem-solving and decision-making skills.
• Ability to work autonomously and meet time-critical deadlines.
• Experience with Tollworks or a similar transport/database system would be highly regarded.
• A strong commitment to customer service, safety and compliance.

Why Join Team Global Express?

Permanent Full-Time opportunity

• Take ownership of a key branch administration function.
• Lead and develop a local Administration team.
• Work directly with the NQ Regional Manager and operational leaders.
• Varied role across leadership, finance, reporting, compliance and operations.
• Opportunity to introduce process improvements and make a genuine impact.
• Ongoing learning and career-development opportunities.
• Join one of Australia's leading transport and logistics businesses.

Make Your Mark in Mount Isa

If you're an experienced administration professional who is ready to lead a team, take ownership and play an important role in supporting our Mount Isa operation, we'd love to hear from you.

What we offer

• Competitive salary above industry standards
• Upskilling, training, mentoring and more to support your career development journey
• Fun and practical employee perks and discounts
• Flexible work, including work from home
• Inclusive parental leave policy that supports all parents & carers
• Peer recognition awards acknowledge when you go above and beyond.