Administration Coordinator

Jpj Audio Pty; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Jpj Audio Pty is seeking an Administration Coordinator to provide comprehensive administrative support to the Operations team in Sydney. The role covers reception, purchasing, payroll assistance, and coordination of travel and events, with a strong emphasis on accuracy and timely delivery.

You will engage with multiple stakeholders, manage office logistics, and support payroll, HR, and WHS tasks as part of a fast-paced audio production environment.

Qualifications

• 3+ years in a similar administrative role.
• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Excellent organisational skills and able to meet multiple deadlines.
• Experience with accounting software and payroll administration is advantageous.

Responsibilities

• First point of contact for onsite visitors and calls; respond to general email enquiries.
• Coordinate courier/freight bookings; raise purchase orders; provide general office support.
• Manage office supplies and stock levels; assist other departments with purchasing.
• Administer company motor vehicle fleet and related tasks.
• Organise staff meetings/events; take minutes; issue invites; arrange external training.
• Assist operations team with crew scheduling, invoicing, data entry, and booking labour.
• Support HR and payroll during leave periods; assist WHS administration for live productions.
• Liaise with interstate offices for general admin support.

Skills

Organisation

Communication

Time management

Multitasking

Tools

Microsoft Office

Accounting software

HRIS platforms

Job description

Job Description

Administration Coordinator – Immediate start – Permanent Full-time Opportunity – Competitive Remuneration The Role: One of Australia’s leading audio production companies is seeking a reliable and detail-oriented Administration Coordinator to join our team based in Homebush West. In this role you will provide key administrative support for the Operations team in our Sydney location. This opportunity is ideal for someone who enjoys variety and thrives in a fast-paced environment, with diverse responsibilities across essential back-office administration. Key Responsibilities: Act as the first point of contact for all onsite visitors and incoming calls, and respond to general email enquiries, as directed. Manage daily administrative tasks, including; assisting with courier/freight bookings, raising purchase orders and providing general office support, as directed. Coordinate the purchase of office supplies and manage stock levels; assist other departments with purchasing, as required. Assist with the administration of the company motor vehicle fleet. Organise staff meetings and events, including minute taking, issuing staff invites, and arranging external training for staff, as directed. Provide ongoing assistance to the operations team; including but not limited to crew scheduling, invoicing, data entry, and booking labour, and assist with staff travel and accommodation bookings, as required. Assist with WHS administration for live productions, including preparing and coordinating SWMS documentation to support Account Managers Support payroll and other key departments during leave periods, and provide administrative assistance to the HR team, as required. Liaise with our interstate offices for general admin assistance, as required. Skills and experience To be considered for this position applicants must meet the essential criteria listed below: Minimum 3 years’ experience in a similar administrative role. Proficient in the use of Microsoft Office Suite; excel, word, outlook and PowerPoint. Excellent organisational skills and the ability to meet multiple deadlines. Sound knowledge and experience using accounting software. Great communication skills and ability to build strong working relationships. Demonstrated organisational and time management skills and the ability to multi-task and work under pressure. Demonstrated positive work ethic and the willingness to learn new systems. Highly Desirable (Non Mandatory) Experience in the live entertainment industry, with an understanding of its operational and employment award complexities. Demonstrated experience in payroll administration, including processing, reporting, and compliance. Experience using HRIS platforms (Employment Hero preferred) with a focus on maintaining accurate employee data and supporting system processes.