Administration Coordinator

Haymond Consulting Group Pty Ltd; Hexham; On-site; AUD 48,000 - 62,000; Full time

Benefits offered by this job

Ongoing training and development

Supportive team environment

Stable Monday to Friday role

Job summary

Haymond Consulting Group Pty Ltd in Hexham NSW is seeking an Administration Coordinator to join a busy manufacturing environment. This multi-functional role supports operations and site administration, ensuring smooth day-to-day processes and compliant site performance.

You will maintain accurate data, manage supplier communications and procurement documentation, assist with purchase orders and invoicing, and help with labour allocation and operational reporting.

Qualifications

• Previous experience in administration or operations support.
• Strong Microsoft Office skills (Excel, Word, Outlook).
• High level of attention to detail and accuracy.
• Ability to manage multiple tasks and competing priorities.
• Strong organisational and communication skills.

Responsibilities

• Maintain accurate data entry, records, and reporting systems.
• Coordinate supplier communication, quotes, and procurement documentation.
• Assist with purchase orders, invoicing support, and order tracking.
• Support labour allocation and operational reporting as required.
• Maintain site documentation, records, and compliance systems.
• Support safety, quality, and environmental reporting processes.
• Assist with audits, document control, and corrective actions.
• Coordinate training records, inductions, and compliance tracking.
• Maintain a clean, organised and efficient office/work environment.
• Assist across departments to support smooth site operations.
• Liaise with internal teams to ensure timely communication and workflow coordination.

Skills

MS Office

Attention to detail

Multiple priorities

Organizational skills

Communication skills

Job description

Haymond Consulting Group Pty Ltd – Hexham NSW

We are seeking an Administration Coordinator to join a busy manufacturing environment. This is a multi-functional role supporting operations and site administration to ensure smooth day-to-day processes.

This position plays a key role in ensuring efficient and compliant site performance, acting as a central point of coordination between operations, suppliers, and internal teams. You will be responsible for maintaining accurate data, supporting processes, and ensuring administrative functions run efficiently.

Key Responsibilities

Administration & Operations Support

• Maintain accurate data entry, records, and reporting systems
• Coordinate supplier communication, quotes, and procurement documentation
• Assist with purchase orders, invoicing support, and order tracking
• Support labour allocation and operational reporting as required

Site & Compliance Administration

• Maintain site documentation, records, and compliance systems
• Support safety, quality, and environmental reporting processes
• Assist with audits, document control, and corrective actions
• Coordinate training records, inductions, and compliance tracking

General Duties

• Maintain a clean, organised and efficient office/work environment
• Assist across departments to support smooth site operations
• Liaise with internal teams to ensure timely communication and workflow coordination

Experience & Qualifications

Skills & Experience

• Previous experience in administration or operations support
• Strong Microsoft Office skills (Excel, Word, Outlook)
• High level of attention to detail and accuracy
• Ability to manage multiple tasks and competing priorities
• Strong organisational and communication skills

Highly Regarded

• Experience in a manufacturing, industrial, or logistics environment
• Experience with data entry, reporting, and documentation controlExposure to compliance systems or safety administration
• Experience supporting payroll, purchasing, or operational functions

What's on Offer

• Hourly rate from $35+ per hour (depending on experience)
• Stable Monday to Friday role
• Opportunity to join a well-established manufacturing business
• Supportive team environment
• Ongoing training and development opportunities