Administration Coordinator

Silver & Young; Liverpool City Council; On-site; AUD 60,000 - 75,000; Full time

Job summary

Silver & Young in Liverpool NSW is looking for an Administration Coordinator to join our team full-time. You will support management and departments, coordinate onboarding, and help keep administrative processes running smoothly in a busy professional services firm.

You should have proven admin or office management experience, be proficient with MS Office, and excel at organisation and communication. The role offers a collaborative environment, opportunities for development, and a stable,

Qualifications

• Experience in administrative or office management role.
• Proficient with Microsoft Office and standard office software.
• Strong organisation and time management; able to prioritise tasks.
• Excellent written and verbal communication skills.
• Professional telephone manner and customer service.
• Ability to work independently and in a collaborative team.
• Relevant qualification in administration preferred.

Responsibilities

• Coordinate client onboarding.
• Manage general office tasks including scheduling, correspondence, and records.
• Provide admin support to management and departments across the organization.
• Coordinate office operations and ensure systems run smoothly.
• Maintain filing systems and databases, both digital and physical.
• Handle incoming and outgoing communications via email, phone and post.
• Organise meetings, events and travel arrangements.
• Process invoices, expense claims and other financial documents.
• Order office supplies and maintain inventory.
• Support the reception area and provide customer-facing admin support.
• Liaise with external suppliers, contractors and service providers.

Skills

Administration

Office management

Time management

Communication

MS Office

Scheduling

Customer service

Education

Administration qualification

Tools

Office software

Scheduling software

Job description

Silver & Young is seeking an Administration Coordinator to join our Liverpool NSW office on a full-time basis. This is a pivotal role that ensures the smooth and efficient operation of our administrative functions. As Administration Coordinator, you will provide essential support to our team and management, helping to maintain the organised and productive environment that enables our business to thrive. This role requires a proactive professional who can multitask effectively and take ownership of administrative processes.

What you'll be doing

• Coordinate client onboarding
• Managing general office administration tasks including scheduling, correspondence, and record-keeping
• Providing administrative support to management and various departments across the organisation
• Coordinating office operations and ensuring all administrative systems run smoothly
• Maintaining filing systems and databases, both digital and physical
• Handling incoming and outgoing communications via email, phone and post
• Organising meetings, events and travel arrangements as required
• Processing invoices, expense claims and other financial documentation
• Ordering office supplies and maintaining inventory levels
• Supporting the reception area and providing customer-facing administrative support
• Liaising with external suppliers, contractors and service providers

What we’re looking for

• Proven experience in an administrative or office management role
• Proficiency with Microsoft Office Suite and other standard office software
• Strong organisational and time-management skills with the ability to prioritise multiple tasks
• Excellent written and verbal communication skills
• Professional telephone manner and customer service experience
• Attention to detail and commitment to accuracy in all workAbility to work independently and as part of a collaborative team
• Reliable, punctual and professional approach to work
• Experience with office management systems or scheduling software is advantageous
• A relevant qualification or certification in administration or office management is preferred

What we offer

At Silver & Young, we value our employees and are committed to providing a supportive workplace environment. We offer competitive remuneration, opportunities for professional development and career progression, and a collegial team atmosphere. We are committed to maintaining a healthy work-life balance and foster a workplace culture where employees feel valued and respected. Additional benefits include access to training and development opportunities, staff discounts and a range of workplace support initiatives.

About us

Silver & Young is a professional services firm dedicated to delivering quality outcomes for our clients. We pride ourselves on our client-focused approach, professional excellence and collaborative team environment. Our team is composed of dedicated professionals who share a commitment to integrity, innovation and continuous improvement. We are an inclusive employer and encourage applications from all qualified candidates.