Operations & Administration Coordinator - Sydney

Jpj Audio Pty; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Jpj Audio Pty is seeking an Administration Coordinator to provide comprehensive administrative support to the Operations team in Sydney. The role covers reception, purchasing, payroll assistance, and coordination of travel and events, with a strong emphasis on accuracy and timely delivery.

You will engage with multiple stakeholders, manage office logistics, and support payroll, HR, and WHS tasks as part of a fast-paced audio production environment.

Qualifications

• 3+ years in a similar administrative role.
• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Excellent organisational skills and able to meet multiple deadlines.
• Experience with accounting software and payroll administration is advantageous.

Responsibilities

• First point of contact for onsite visitors and calls; respond to general email enquiries.
• Coordinate courier/freight bookings; raise purchase orders; provide general office support.
• Manage office supplies and stock levels; assist other departments with purchasing.
• Administer company motor vehicle fleet and related tasks.
• Organise staff meetings/events; take minutes; issue invites; arrange external training.
• Assist operations team with crew scheduling, invoicing, data entry, and booking labour.
• Support HR and payroll during leave periods; assist WHS administration for live productions.
• Liaise with interstate offices for general admin support.

Skills

Organisation

Communication

Time management

Multitasking

Tools

Microsoft Office

Accounting software

HRIS platforms

Job description

Jpj Audio Pty is seeking an Administration Coordinator to provide comprehensive administrative support to the Operations team in Sydney. The role covers reception, purchasing, payroll assistance, and coordination of travel and events, with a strong emphasis on accuracy and timely delivery.

You will engage with multiple stakeholders, manage office logistics, and support payroll, HR, and WHS tasks as part of a fast-paced audio production environment.