Administration Assistant

JPJ Audio; Sydney; Presencial; AUD 55 000 - 75 000; Tempo integral

Resumo da oferta

JPJ Audio in Sydney is seeking an Administration Assistant to keep our office running smoothly and support day-to-day operations across multiple departments.

You will handle general admin, invoicing, crew scheduling, data entry, payroll support, HR administration, WHS documentation, and staff travel. Ideal candidates are highly organised, detail-focused and able to manage competing priorities in a fast-paced live entertainment environment.

Qualificações

• Minimum 3 years’ experience in an Office Assistant or Administration role.
• Excellent written and verbal communication.
• Strong organisational and time-management abilities.
• High attention to detail and accuracy.
• Proficient in Microsoft Word, Excel, Outlook.
• Experience with accounting or job management software is desirable.
• Ability to work independently and as part of a team.
• Positive work ethic and willingness to learn new systems.
• Previous experience in the live entertainment industry is preferred.
• Experience with HRIS and payroll administration is desirable.

Responsabilidades

• Provide general admin support for management including invoices, PO, crew scheduling, travel and accommodation.
• Assist finance with data entry and documents; maintain company database.
• Administer company motor vehicle fleet.
• HR administration, onboarding and payroll entry; support during leave.
• Prepare WHS docs, SWMS/JSA; organise staff training and inductions.
• Office duties, reception, supplies and facilities.
• Organise staff meetings and events; take minutes and arrange external training.

Conhecimentos

Communication

Organization

Time management

Attention to detail

MS Office

Teamwork

Independent work

Willing to learn

Live events

HRIS experience

Ferramentas

HRIS platforms

Payroll software

Accounting software

Job management software

Descrição da oferta de emprego

Come be part of Australia's live entertainment industry!

Are you an organised, proactive professional who enjoys keeping an office running smoothly? Do you thrive in a fast-paced environment where no two days are the same?

About Us

JPJ Audio is one of Australia's leading audio production companies, operating since 1970. We supply the equipment, technical expertise and crews behind major concert tours- including national and international touring artists, music festivals, theatre and musical productions, corporate events and broadcast/live TV production.

Our teams provide the people, technology and expertise that help bring extraordinary productions to life. When you join JPJ, you’re joining a team of experienced audio professionals who are passionate about what they do and committed to sharing their knowledge.

About the Role

A new opportunity has arisen for an Administration Assistant to join our team. We're looking for a highly organised Assistant to become an integral part of our team, supporting our day-to-day operations and helping deliver outstanding service to our clients.

You will be the central point of contact for the office, providing administrative support across multiple departments. This is a varied role that requires excellent organisational skills, attention to detail and the ability to manage competing priorities.

Key Responsibilities

• General administrative support for the management team, including preparing invoices and purchase orders, crew scheduling, labour bookings, and assisting with staff travel and accommodation as required.
• Supporting the finance team with data entry and documentation, and maintaining company database.
• Assist with administration of the company motor vehicle fleet.
• Assisting with HR administration, onboarding and staff records, and payroll entry; support for payroll and other key departments during leave periods.
• Assist with preparation of WHS documentation including SWMS/JSA; organising staff training and inductions.
• Office duties including general enquiries, reception, office supplies and facilities.
• Organising staff meetings and events, including minute taking, issuing staff invites and arranging external training for staff.

About You

• Previous experience in an Office Assistant or Administration role (min 3years).
• Excellent written and verbal communication skills.
• Strong organisational and time management abilities.
• High attention to detail and accuracy.
• Confidence using Microsoft Office (Word, Excel, Outlook).
• Experience with accounting or job management software (desirable but not essential).
• The ability to work independently and as part of a team.
• Positive work ethic and the willingness to learn new systems.
• Previous experience in the live entertainment industry, with an understanding of its operational complexities.
• Experience with HRIS platforms and payroll administration (desirable)

Why Join Us?

• Work with a passionate team in the professional audio industry.
• Diverse and interesting work in a supportive environment.
• Opportunity to develop your skills and grow with the business.
• Modern Sydney office with a collaborative culture.
• Competitive salary based on experience.

At JPJ Audio, we are dedicated to promoting equal opportunities for our colleagues, regardless of gender, race, socio-economic background, age, disability, sexual orientation, or national origin. We believe great productions are built by great people and invest in our team, encourage people to develop their skills and give our people the opportunity to work on some of the most exciting productions in the country.