Administration Coordinator

Ucs; Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

UCS is seeking an experienced Administration Coordinator to join the team at the Pakenham Depot. You will support the Sales and Estimating Team by handling administrative tasks, coordinating communications, and maintaining accurate records.

The role requires strong organisational skills, attention to detail, and the ability to work with business systems including BC, ERP platforms, and MS Office. This on-site position offers an opportunity to contribute to a safety-focused, growth-oriented

Qualifications

• Proven experience in a coordination or administrative support role, ideally in a sales, estimating or operational environment.
• Strong written and verbal communication skills, with the ability to liaise confidently across internal and external stakeholders.
• Demonstrated accuracy in data entry, document management, and process tracking.
• Able to manage multiple tasks, prioritise effectively, and deliver to tight deadlines.
• Comfortable using business systems such as Microsoft Office Suite, Outlook, and ERP platforms.
• Collaborative and helpful, with a willingness to support a busy team environment.

Responsibilities

• Proven experience in a coordination or administrative support role, ideally in a sales, estimating or operational environment.
• Strong written and verbal communication skills, with the ability to liaise confidently across internal and external stakeholders.
• Demonstrated accuracy in data entry, document management, and process tracking.
• Able to manage multiple tasks, prioritise effectively, and deliver to tight deadlines.
• Comfortable using business systems such as Microsoft Office Suite, Outlook, and ERP platforms.
• Collaborative and helpful, with a willingness to support a busy team environment.

Skills

Coordination

Administration

Communication

Data entry

Microsoft Office

Outlook

ERP systems

Education

Administration education (advantage)

Tools

Microsoft Office Suite

Outlook

ERP platforms

Job description

Job Description

UCS has been a leading provider in the electrical infrastructure space for over 30 years, servicing a range of companies to build future homes of Australians throughout the country. At UCS we invest in the future, to build a purpose-led high-performance organisation, where our people build lifelong friendships and long-term careers. We live our values and thrive in a culture of safety, respect, innovation, customers and growth that connects us to family and community. We are now seeking an experienced Administration Coordinator to join our team at our Pakenham Depot.

Our purpose is ‘creating sustainable connected communities’.

ABOUT THE ROLE

We are seeking an experienced Administration Coordinator who will have a crucial role in supporting the Sales and Estimating Team by managing administrative processes. This role is responsible for coordinating the quote inbox, job creation in Business Central (BC), issuing offer letters, maintaining accurate quote tracking, and managing the quote acceptance process. Through proactive communication and attention to detail, the role ensures a seamless interface between internal teams and external stakeholders, contributing to a professional and responsive customer experience.

Responsibilities:

• Proven experience in a coordination or administrative support role, ideally in a sales, estimating or operational environment.
• Strong written and verbal communication skills, with the ability to liaise confidently across internal and external stakeholders.
• Demonstrated accuracy in data entry, document management, and process tracking.
• Able to manage multiple tasks, prioritise effectively, and deliver to tight deadlines.
• Comfortable using business systems such as Microsoft Office Suite, Outlook, and ERP platforms.
• Collaborative and helpful, with a willingness to support a busy team environment.

Qualifications:

• Education in administration or related field is an advantage but not essential.
• Previous experience in an administrative role is preferred but not essential.
• Strong organisational skills with the ability to manage multiple tasks effectively.
• Ability to work independently and as part of a team.