Administration Coordinator

Underwriting Compliance Services Ltd; City of Melbourne; Sur place; AUD 45 000 - 55 000; Plein temps

Résumé du poste

UCS, a leading provider in the electrical infrastructure space, seeks an experienced Administration Coordinator to join the team at the Pakenham Depot. The role supports the Sales and Estimating Team by managing administrative processes and ensuring a professional customer experience.

You will coordinate the quote inbox, create jobs in Business Central, issue offer letters, and maintain accurate quote tracking.

Qualifications

• Proven experience in a coordination or administrative support role.
• Strong written and verbal communication skills.
• Accurate data entry and document management.
• Ability to prioritise and meet tight deadlines.
• Proficient with Microsoft Office and ERP systems.

Responsabilités

• Coordinate the quote inbox and manage job creation in BC.
• Issue offer letters and track quotes accurately.
• Maintain quote tracking and manage the quote acceptance process.
• Liaise with internal and external stakeholders to ensure a smooth process.

Connaissances

Coordination

Administrative support

Data entry

Communication

Task prioritisation

Formation

Education in administration or related field

Outils

Microsoft Office Suite

Outlook

ERP platforms

Description du poste

UCS has been a leading provider in the electrical infrastructure space for over 30 years, servicing a range of companies to build future homes of Australians throughout the country. At UCS we investinthe future, to build a purpose-led high-performanceorganisation, where our people build lifelong friendships and long-term careers. We live our values and thrive in a culture of safety, respect, innovation,customersand growth that connects us to family and community. We are now seeking anexperiencedAdministration Coordinatorto join our team at our Pakenham Depot.

Our purpose is'creating sustainable connected communities'.

ABOUT THE ROLE

We are seeking an experiencedAdministration Coordinatorwhowill have a crucialrolein supporting the Sales and Estimating Team by managing administrative processes. This role is responsible for coordinating the quote inbox, job creation in Business Central (BC), issuing offer letters, maintaining accurate quote tracking, and managing the quote acceptance process. Through proactive communication and attention to detail, the role ensures a seamless interface between internal teams and external stakeholders, contributing to a professional and responsive customer experience.

Responsibilities

• Proven experience in a coordination or administrative support role, ideally in a sales, estimating or operational environment.
• Strong written and verbal communication skills, with the ability to liaise confidently across internal and external stakeholders.
• Demonstrated accuracy in data entry, document management, and process tracking.
• Able to manage multiple tasks, prioritise effectively, and deliver to tight deadlines.
• Comfortable using business systems such as Microsoft Office Suite, Outlook, and ERP platforms.
• Collaborative and helpful, with a willingness to support a busy team environment.

Qualifications

• Education in administration or related field is an advantage but not essential.
• Previous experience in an administrative role is preferred but not essential.
• Strong organisational skills with the ability to manage multiple tasks effectively.
• Ability to work independently and as part of a team.