Administrative Coordinator

seek.com.au; Lane Cove; On-site; AUD 34,000 - 44,000; Part time

Job summary

RHM Consultants is seeking an organised Administrative Coordinator to support daily office functions, client administration, quotes, and invoicing. You will assist with fee proposals, finance tasks, and general office coordination in a collaborative NSW-based team.

The role focuses on client records, quoting workflow, and process improvements, with casual hours 8:30am–5:00pm and Wednesday–Friday availability preferred.

Qualifications

• Previous administration experience and a professional telephone manner.
• Excellent knowledge of Microsoft Office.
• Strong organisational and time-management skills.
• Ability to manage multiple tasks, priorities and deadlines.
• Excellent attention to detail and accuracy.
• A positive and collaborative team approach.
• Permanent working rights.

Responsibilities

• Create and update client records.
• Process incoming quote requests.
• Prepare draft fee proposals and issue approved proposals.
• Process sales invoices when required.
• Assist with telephone calls, visitors and general enquiries.
• Provide administrative support to the management and administration teams.
• Assist with planning sheets and inspection schedules when required.
• Support improvements to office and administration processes.

Skills

Office administration

Microsoft Office

Organisation

Time management

Attention to detail

Team player

Tools

SuiteFiles

WorkflowMax

Job description

RHM Consultants are market leaders in the strata and property sector. They provide engineering and building diagnostic services to the growing strata industry. They service the greater Sydney Metropolitan area and wider NSW and comprise a team of engineers and building consultants based in a new vibrant office environment.

About the Business

RHM Consultants are market leaders in the strata and property sector. They provide engineering and building diagnostic services to the growing strata industry. They service the greater Sydney Metropolitan area and wider NSW and comprise a team of engineers and building consultants based in a new vibrant office environment.

About the Role

We are looking for an organised and reliable Administrative Coordinator to support our day-to-day office functions. You will assist with client administration, quote requests, fee proposals, finance administration and general office coordination.

Role Details

• Casual role
• Preferred availability - 3 days Wednesday – Friday
• Hours: 8.30 am to 5.00 pm
• Start: As soon as possible

Key Responsibilities

• Create and update client records.
• Process incoming quote requests.
• Prepare draft fee proposals and issue approved proposals.
• Process sales invoices when required.
• Assist with telephone calls, visitors and general enquiries.
• Provide administrative support to the management and administration teams.
• Assist with planning sheets and inspection schedules when required.
• Support improvements to office and administration processes.

About You

• Previous administration experience and a professional telephone manner.
• Excellent knowledge of Microsoft Office.
• Strong organisational and time-management skills.
• Ability to manage multiple tasks, priorities and deadlines.
• Excellent attention to detail and accuracy.
• A positive and collaborative team approach.
• Permanent working rights

Desirable Experience

• Experience in the strata industry or property management.
• Knowledge of SuiteFiles and WorkflowMax is an advantage; however, full training will be provided for the right candidate.