Administration Coordinator

Versatile Facility Management Pty Ltd; City of Melbourne; On-site; AUD 50,000 - 60,000; Full time

Job summary

Versatile Facility Management Pty Ltd in Burwood VIC is seeking an Administration Coordinator to join our growing Australian facilities management team. The role focuses on administration and contractor coordination to support day-to-day operations.

No prior facilities management experience required; full training will be provided. You will coordinate jobs from receipt to completion, handle communications, maintain records, and ensure tasks are completed efficiently while working both

Qualifications

• No prior administration or facilities management experience required.
• Full training will be provided.
• Strong organizational skills and good communication are essential.

Responsibilities

• Receiving and processing job requests from clients.
• Entering and maintaining job information in our systems.
• Managing emails, correspondence and documentation.
• Arranging and allocating jobs to service providers.
• Scheduling and coordinating work.
• Monitoring jobs and following up outstanding work.
• Providing general administrative support to the business.

Skills

Organized

Communication

Microsoft Office

Multitasking

Job description

Versatile Facility Management Pty Ltd - Burwood VIC

We are a growing Australian commercial facilities management business looking for a capable, reliable and organized Administration Coordinator to join our team.

You don't need previous administration or facilities management experience. Full training will be provided.

What matters to us is your attitude, willingness to learn, ability to communicate well and the practical common sense to get things done.

About the role

This is primarily an administration and contractor coordination role, supporting the day-to-day operations of our business and helping ensure everything runs smoothly.

Our commercial clients rely on us to arrange a wide range of services and maintenance work at their premises. As part of your role, you will help coordinate these jobs from the time a request is received through to completion.

This doesn't require technical or trade knowledge. It involves good administration, communication, organization and follow-up.

Your responsibilities will include:

Receiving and processing job requests from our commercial clients.

Entering and maintaining job information in our systems.

Managing emails, correspondence and documentation.

Arranging and allocating jobs to appropriate service providers.

Communicating with clients and service providers.

Scheduling and coordinating work.

Monitoring jobs and following up outstanding work.

Keeping clients updated where necessary.

Ensuring completed jobs are properly recorded and documented.

Following up required completion paperwork.

Maintaining accurate records and files.

Providing general administrative support to the business.

You don't need technical knowledge to do this - we'll teach you what you need to know.

We're looking for someone who:

Is naturally organized.

Communicates confidently and professionally.

Is comfortable using computers and learning new software.

Has a good working knowledge of Microsoft Office.

Can manage several tasks at the same time.

Has practical common sense and sound judgement.

Is comfortable speaking with clients and service providers.

Takes responsibility for getting things done.

Is reliable and follows things through.

Is willing to learn and develop within the role.

Can work independently while also being part of a team.

No industry experience required

You don't need experience in facilities management, maintenance, construction or the trades.

We'll teach you how our business operates, how jobs are allocated and coordinated, and the systems and processes we use.

If you're organized, dependable, comfortable dealing with people and looking for an opportunity to develop your administration and coordination skills, we'd like to hear from you.