Junior Facilities Administration Assistant

RGIT Australia; Townsville City; On-site; AUD 30,000 - 44,000; Part time

Job summary

RGIT Australia in Townsville invites applications for a Junior Facilities Administration Assistant. This entry-level role is casual temporary with the potential for permanent work for the right candidate.

You will support maintenance administration, data entry, invoicing, and contractor coordination across multiple sites, with full on-the-job training. No prior facilities experience required; you should be tech-savvy, highly organized, and proficient in MS Office.

Qualifications

• Entry-level opportunity for recent high school graduates or early-career candidates.
• Strong computer literacy and willingness to learn new systems.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel).
• Excellent workplace communication and attention to detail.

Responsibilities

• Assist with SimPRO scheduling and work orders.
• Coordinate with contractors on scheduled works and job requirements.
• Administer maintenance requests across multiple sites.
• Process, check and distribute invoices accurately.
• Maintain contractor compliance documentation in Operandio.

Skills

Highly organized

Detail-oriented

MS Office proficiency

Professional communication

Willing to learn

Reliability

Tools

SimPRO

Operandio

Microsoft Office

Job description

Junior Facilities Administration Assistant

Railway Estate, Queensland 4810, Australia

Casual Temporary Entry Level

Posted 04 Aug 2026

Description

Entry-Level Opportunity | Casual or Permanent for the Right Candidate

We are seeking a Junior Facilities Administration Assistant to join our Facilities Management team.

This is an excellent opportunity for a recent high school graduate or entry-level candidate looking to gain practical experience in administration, facilities management and business operations.

You will work closely with our Facilities team, contractors and compliance officer. Supporting the day-to-day administration of maintenance and facilities activities across multiple work sites.

About the Role

Your responsibilities will include:

• Assisting with SimPRO scheduling and work orders
• Communicating with contractors regarding scheduled works and job requirements
• Assisting with the administration of maintenance requests across multiple sites
• Processing, checking and accurately distributing invoices
• Amending and correcting invoices where required
• Following up contractors for outstanding information, documentation or completed works
• Uploading and maintaining contractor compliance documentation in Operandio
• Maintaining accurate records and ensuring information is entered correctly into all relevant systems
• Assisting the Facilities team with general administration and data entry
• Responding to emails/calls
• Communicating professionally with stores, contractors and internal team members
• Providing general administrative support to the Facilities Management team

About You

We are looking for someone who is:

• Highly organised and extremely detail-oriented
• Confident using computers and able to learn new software
• Proficient in Microsoft Office Suite, including Outlook, Word and Excel
• Comfortable working with emails, documents, spreadsheets and online systems
• A clear and professional communicator who understands appropriate workplace communication standards
• Reliable, punctual and willing to learn
• Able to follow processes and instructions accurately
• Comfortable asking questions when they are unsure
• Able to manage multiple tasks and stay organised
• Professional and confident
• Someone who takes pride in getting the details right

Previous facilities or administration experience is not required. Full on-the-job training will be provided to the successful candidate.

However, you must have a strong level of computer literacy, a willingness to learn new systems and a good understanding of professional email and workplace communication standards.

The Systems

You will receive training in the systems we use, including:

• SimPRO – maintenance and contractor scheduling
• Operandio – compliance and document management
• Microsoft Office Suite
• Email and other relevant business systems

What We Offer

• Entry-level opportunity with full on-the-job training
• Gain experience in facilities management, administration and business operations
• Work alongside an experienced Facilities team
• Casual employment initially, with the opportunity for permanent employment for the right candidate
• Opportunity to develop your administrative and systems skills within a growing business

Who Would Suit This Role?

This position would suit a recent high school graduate who is tech-savvy, organised, reliable and eager to learn.

You don't need years of experience — we are looking for the right attitude, attention to detail and willingness to learn. If you're someone who enjoys working on a computer, likes keeping things organised and wants to develop practical workplace skills, we'd love to hear from you.