Office Coordinator

Sharp and Carter; City of Greater Dandenong; On-site; AUD 72,000 - 88,000; Full time

Benefits offered by this job

Onsite parking

Supportive and collaborative team

Job summary

Sharp and Carter in Dandenong is seeking an experienced Office Coordinator on a permanent basis. This varied, hands-on role places you at the centre of a busy office, owning day-to-day operations and ensuring the office runs smoothly.

You will work closely with internal teams and management as the go-to person for office coordination, facilities, suppliers and general administration, with ample opportunities to improve processes.

Qualifications

• Previous experience in an Office Coordinator, Office Administrator or similar position.
• Strong organisational and time management skills.
• A proactive approach and willingness to take ownership.
• Excellent written and verbal communication skills.
• Strong attention to detail.
• Confidence managing multiple priorities in a busy environment.
• Intermediate to advanced Microsoft Office skills.
• A positive, professional and team-focused approach.

Responsibilities

• Coordinate the day-to-day running of the office.
• Provide general administrative support across the business.
• Manage office supplies, equipment and supplier relationships.
• Coordinate facilities, maintenance and office requirements.
• Assist with onboarding and offboarding administration.
• Coordinate meetings, internal events and office activities.
• Prepare documents, reports and general correspondence.
• Maintain internal records, databases and filing systems.
• Liaise with internal and external stakeholders.
• Assist management with ad hoc administrative and operational tasks.
• Identify opportunities to improve office processes and efficiencies.

Skills

Organisational skills

Time management

Proactive approach

Communication skills

Attention to detail

Multi-tasking

Team oriented

Microsoft Office

Tools

Microsoft Office

Job description

We are partnering with a well-established organisation based in Dandenong to recruit an experienced Office Coordinator on a permanent basis. This is a varied, hands-on position suited to someone who enjoys being at the centre of a busy office and taking ownership of the day-to-day operations. You will play a key role in ensuring the office runs smoothly while providing administrative support across the broader business.

Working closely with internal teams and management, you will be the go-to person for office coordination, facilities, suppliers and general administration.

Key Responsibilities:

• Coordinate the day-to-day running of the office
• Provide general administrative support across the business
• Manage office supplies, equipment and supplier relationships
• Coordinate facilities, maintenance and office requirements
• Assist with onboarding and offboarding administration
• Coordinate meetings, internal events and office activities
• Prepare documents, reports and general correspondence
• Maintain internal records, databases and filing systems
• Liaise with internal and external stakeholders
• Assist management with ad hoc administrative and operational tasks
• Identify opportunities to improve office processes and efficiencies

Key Responsibilities:

• Coordinate the day-to-day running of the office
• Provide general administrative support across the business
• Manage office supplies, equipment and supplier relationships
• Coordinate facilities, maintenance and office requirements
• Assist with onboarding and offboarding administration
• Coordinate meetings, internal events and office activities
• Prepare documents, reports and general correspondence
• Maintain internal records, databases and filing systems
• Liaise with internal and external stakeholders
• Assist management with ad hoc administrative and operational tasks
• Identify opportunities to improve office processes and efficiencies

About You:

• Previous experience in an Office Coordinator, Office Administrator or similar position
• Strong organisational and time management skills
• A proactive approach and willingness to take ownership
• Excellent written and verbal communication skills
• Strong attention to detail
• Confidence managing multiple priorities in a busy environment
• Intermediate to advanced Microsoft Office skills
• A positive, professional and team-focused approach

What's On Offer:

• Permanent, full-time opportunity
• Circa $80,000 + superannuation
• Dandenong location with onsite parking
• Broad and varied position with plenty of ownership
• Supportive and collaborative working environment
• Opportunity to become an integral part of the wider business