Facilities Coordinator

Pinpoint Property Recruitment Pty; City of Melbourne; Hybrid; AUD 70,000 - 90,000; Full time

Job summary

Pinpoint Property Recruitment – Melbourne VIC is seeking a Facilities Coordinator to join a hands-on team. This role combines technical facilities management, property coordination and stakeholder engagement across commercial, industrial and retail assets.

You’ll work closely with senior property leaders to keep buildings safe, compliant and well-presented. The hybrid role offers autonomy, variety and genuine career progression within a supportive team.

Qualifications

• 2+ years’ experience in facilities, property, building services or similar.
• Strong communication and customer service skills.
• Confident coordinating contractors and managing competing priorities.
• Good attention to detail, follow-up and organisational capability.
• Comfortable using FM maintenance systems Maximo, Urbanise, Manhattan.

Responsibilities

• Coordinate day-to-day facilities operations across diverse assets.
• Attend sites for inspections, audits, and contractor coordination.
• Manage reactive maintenance: raise work orders and engage contractors.
• Support preventative maintenance programs across HVAC, fire, plumbing, electrical.
• Assist with make-good reviews, lease obligations and tenancy needs.
• Prepare scopes of work, source quotes and contractor recommendations.
• Maintain contractor compliance and documentation.
• Support capital works and building fabric upgrades.
• Administer FM systems and update asset information.
• Assist with invoicing, PO creation, budgeting and cost tracking.
• Provide clear communication to tenants and stakeholders on timelines.

Skills

Facilities coordination

Contractor management

Communication skills

Organisational skills

Problem solving

On-site coordination

Tools

Maximo

Urbanise

Manhattan

Job description

Pinpoint Property Recruitment – Melbourne VIC

Full time, Permanent

Hybrid

A rare opportunity has become available to join a respected property owner in a hands Facilities Coordinator role supporting a diverse portfolio of commercial, industrial and retail assets. If you enjoy variety, autonomy, problem‑solving and being out on site, this role offers the perfect blend of technical FM, property coordination and stakeholder engagement.

The Opportunity

You’ll work closely with senior property leaders across a portfolio of site helping ensure buildings are safe, compliant, well‑maintained and consistently presented to a high standard. This role suits someone who thrives in a fast‑paced environment, enjoys working with contractors and tenants, and wants genuine career progression and a supportive team around them to grow in their career.

What You’ll Be Doing

• Coordinating day‑to‑day facilities operations across a busy commercial, industrial and retail portfolio
• Attending sites for inspections, audits, contractor coordination and maintenance follow‑up
• Managing reactive maintenance: raising work orders, engaging contractors, arranging access and ensuring quality outcomes
• Supporting preventative maintenance programs across HVAC, fire, plumbing, electrical, solar, emergency lighting and essential services
• Assisting with make‑good reviews, lease obligations and tenancy maintenance requirements
• Preparing scopes of work, sourcing quotes and recommending contractors
• Maintaining contractor compliance (inductions, insurances, permits, SWMS) and documentation
• Supporting capital works, minor projects and building fabric upgrades
• Administering FM systems, updating property/asset information and ensuring accurate records
• Assisting with invoicing, purchase orders, budgeting and cost tracking
• Providing clear communication to tenants and stakeholders on timeframes and outcomes

Why You’ll Love It

• Work with a fantastic family‑oriented business who truly value and respect their staff
• Blend of office and on‑site work (wit ha pool vehicle provided for any travel out to sites)
• Supportive, experienced leaders who value trust, autonomy and initiative and will help you grow in your career!
• Modern office in the south‑eastern suburbs with free parking
• Strong team culture with genuine camaraderie and social activities and team building
• A stable, reputable property group that invests in technology, people and long‑term growth
• Get great variety! Work across multiple asset classes and add a feather to your cap that not many can say they have!

About You

• 2+ years’ experience in facilities, property, building services or similar
• Strong communication and customer service skills
• Confident coordinating contractors and managing competing priorities
• Good attention to detail, follow‑up and organisational capability
• Comfortable using FM maintenance systems (Maximo, Urbanise, Manhattan etc.)
• Positive, practical, proactive and eager to learn
• Current driver’s licence required for site travel