Administration Assistant - Part Time

Caloundra Removals & Storage; Sunshine Coast Regional; On-site; AUD 48,000 - 60,000; Full time

Job summary

Caloundra Removals & Storage is seeking a highly organized Administration Assistant to support our accounts, administration and business compliance functions. Based at our Sunshine Coast office, you will work closely with Administration and Operations to ensure accurate financial records and smooth office operations.

The role focuses on day-to-day accounts tasks, email inbox management, invoicing, reconciliations and general admin duties within a friendly, family-operated team.

Qualifications

• Experience with reconciliations, receipting and expense reporting.
• Excellent attention to detail and a strong commitment to accuracy.
• Strong time-management and organisational skills.
• The ability to manage competing priorities and meet deadlines.
• A high level of computer literacy, particularly across the Microsoft Office suite.
• Confident written and verbal communication skills.
• Excellent customer service skills, both by email and telephone.
• The ability to work autonomously while contributing positively to the wider team.

Responsibilities

• Managing and prioritising a shared email inbox.
• Reviewing customer invoices to ensure accuracy and completeness.
• Reviewing projects within MoveWare.
• Assisting with accounts receivable and general accounts functions.
• Completing bank and credit card reconciliations.
• Processing and reconciling petty cash expenses.
• Receipting and maintaining accurate financial records.
• Coordinating employee travel and accommodation across Australia.
• Maintaining accurate information across business systems.
• Assisting with general business administration and compliance requirements.

Skills

Reconciliations

Attention to detail

Time management

Organisational skills

Written and verbal communication

Customer service

Autonomy

Team collaboration

Tools

Microsoft Office

MoveWare

Job description

Caloundra Removals & Storage is seeking a highly organised and detail-focused Administration Assistant to support our accounts, administration and business compliance functions.

This is primarily an admin/accounts-focused position, supporting general administration and business compliance responsibilities. The role will suit someone who enjoys working with multiple tasks, takes ownership of their work and can manage multiple priorities confidently in a busy environment.

About the role

This position is based at our Sunshine Coast office and offers the opportunity to be part of a stable, hands-on team where accuracy, initiative and practical support are valued. Working closely with our Administration and Operations teams, you will support accounts, administration and business compliance functions in a primarily accounts-focused position.

Key responsibilities

• Managing and prioritising a shared email inbox
• Reviewing customer invoices to ensure accuracy and completeness
• Reviewing projects within MoveWare
• Assisting with accounts receivable and general accounts functions
• Completing bank and credit card reconciliations
• Processing and reconciling petty cash expenses
• Receipting and maintaining accurate financial records
• Coordinating employee travel and accommodation across Australia
• Maintaining accurate information across business systems
• Assisting with general business administration and compliance requirements

About you

• Experience with reconciliations, receipting and expense reporting
• Excellent attention to detail and a strong commitment to accuracy
• Strong time-management and organisational skills
• The ability to manage competing priorities and meet deadlines
• A high level of computer literacy, particularly across the Microsoft Office suite
• Confident written and verbal communication skills
• Excellent customer service skills, both by email and telephone
• The ability to work autonomously while contributing positively to the wider team
• A supportive, family-operated workplace where your contribution is valued
• A varied role with exposure to different areas of the business
• The opportunity to work closely with experienced administration and operations teams
• A friendly, stable and collaborative working environment
• The opportunity to take ownership of the role and help improve day-to-day business processes
• Employment with an established and respected company

About us

Caloundra Removals & Storage is a proudly family-operated business, with our directors actively involved in its day-to-day operations. Each director began within the business as either a driver or offsider, so we genuinely understand our people and believe in developing and promoting from within. For more than 30 years, we have built a strong name and reputation by delivering reliable, good old-fashioned customer service. We specialise in private and government furniture removals along Australia's east coast, with depots on the Sunshine Coast, in Townsville and Sydney.