Accounts & Admin Coordinator (Reconciliations)

Caloundra Removals & Storage; Sunshine Coast Regional; On-site; AUD 48,000 - 60,000; Full time

Job summary

Caloundra Removals & Storage is seeking a highly organized Administration Assistant to support our accounts, administration and business compliance functions. Based at our Sunshine Coast office, you will work closely with Administration and Operations to ensure accurate financial records and smooth office operations.

The role focuses on day-to-day accounts tasks, email inbox management, invoicing, reconciliations and general admin duties within a friendly, family-operated team.

Qualifications

• Experience with reconciliations, receipting and expense reporting.
• Excellent attention to detail and a strong commitment to accuracy.
• Strong time-management and organisational skills.
• The ability to manage competing priorities and meet deadlines.
• A high level of computer literacy, particularly across the Microsoft Office suite.
• Confident written and verbal communication skills.
• Excellent customer service skills, both by email and telephone.
• The ability to work autonomously while contributing positively to the wider team.

Responsibilities

• Managing and prioritising a shared email inbox.
• Reviewing customer invoices to ensure accuracy and completeness.
• Reviewing projects within MoveWare.
• Assisting with accounts receivable and general accounts functions.
• Completing bank and credit card reconciliations.
• Processing and reconciling petty cash expenses.
• Receipting and maintaining accurate financial records.
• Coordinating employee travel and accommodation across Australia.
• Maintaining accurate information across business systems.
• Assisting with general business administration and compliance requirements.

Skills

Reconciliations

Attention to detail

Time management

Organisational skills

Written and verbal communication

Customer service

Autonomy

Team collaboration

Tools

Microsoft Office

MoveWare

Job description

Caloundra Removals & Storage is seeking a highly organized Administration Assistant to support our accounts, administration and business compliance functions. Based at our Sunshine Coast office, you will work closely with Administration and Operations to ensure accurate financial records and smooth office operations.

The role focuses on day-to-day accounts tasks, email inbox management, invoicing, reconciliations and general admin duties within a friendly, family-operated team.