Administration Assistant

Hart Recruitment Ltd; Sydney; On-site; AUD 60,000 - 76,000; Full time

Job summary

Hart Recruitment Ltd in Sydney is seeking an Administrator to join a growing Chartered Accounting firm. You will support a 5-person admin team and coordinate the day-to-day workflow for accounting staff and one Director.

This modern firm services SMEs, corporates, investments and startups. The role emphasizes accuracy, strong communication, and teamwork, with extensive training and room for career progression.

Qualifications

• 2+ years in admin, client services or PA in an accounting firm.
• Experience with Xero/XPM or MYOB/AE preferred.
• Proficient in Microsoft Office and fast learner.
• Excellent attention to detail and reliable team player.
• Strong communication and interpersonal skills.

Responsibilities

• Coordinate day-to-day workflow for the accounting team and Director.
• Manage lodgements and client correspondence in line with procedures.
• Support WIP/billings processes and client files.
• Maintain Partner calendar and ASIC/compliance tasks.
• Assist the administration team with resourcing and capacity planning.

Skills

Excellent communication

Team player

Attention to detail

Tools

Xero/XPM

MYOB/AE

Microsoft Office

Job description

Competitive market salary + annual bonus

Extensive training provided + room for career progression

Close knit team and approachable Directors

Develop your admin/operations skills with a growing Chartered Accounting firm

My client is a modern chartered accounting firm who are currently seeking an Administrator. They have large open plan offices in a central CBD location and are looking to add to their business support/operations team. This new-age accounting firm service a diverse client base of SMEs, large corporates, investments, family groups and exciting start-ups.

This role involves coordinating the requirements of accounting staff and one Director and managing the day to day workflow/operations. You'll be part of an administration team of 5.

Responsibilities include:

• Manage lodgements for the ATO regarding tax returns, FBTs and BASs
• Monitor outgoing correspondence to clients ensuring compliance with company procedures
• Assist with WIP and billings of accounting team
• Manage one Partner's calendar
• Assist with ASIC/corporate secretarial compliance function
• Support business support team in reviewing workflow and assessing resourcing and capacity requirements
• Manage firm's database and input of client information
• Prepare correspondence, client files, documents for meetings
• Handle client correspondence on behalf of partners

Applicants:

• 2 years’ experience or more in an admin/client services/PA capacity in an accounting firm
• Experience with accounting software such as Xero/XPM or MYOB/AE would be ideal
• Strong proficiency with Microsoft Office
• Excellent attention to detail, reliable and a strong team player
• Great communication and interpersonal skills